Medical Staff Services Specialist I

Medical Staff Services Specialist I – The Greeley Company

About The Greeley Company

The Greeley Company (Greeley), is a leading provider of consulting, education, and interim staffing. Greeley has helped more than 1,000 healthcare organizations within the past five years address challenges related to optimizing their medical staff services functions.

The Greeley Company joined Chartis in 2019. Chartis is a comprehensive advisory and analytics services firm dedicated to the healthcare industry. With an unparalleled depth of expertise in strategic planning, operations and performance excellence, informatics and technology, and health analytics, Chartis helps leading academic medical centers, integrated delivery networks, children's hospitals, physician enterprises and healthcare service organizations achieve transformative results.

At Chartis, we are lucky to have extraordinarily talented people working in our firm – all brought together around our unifying mission “to improve healthcare delivery”, a shared dedication to our core values, and the emphasis we place on creating an environment that enriches the experiences of our clients, our colleagues, and our communities.

Role Overview

The Medical Staff Services Specialist I reports to the Director of Medical Staff Services and will perform activities as assigned including meeting management and credentialing and privileging functions to comply with contractual, internal hospital/health system requirements, external accreditation standards, state laws, and Centers for Medicare and Medicaid (CMS) Conditions of Participation for Hospitals.

Under the direction of the Director, the Medical Staff Services Specialist I is also responsible for supporting and delivering the activities outlined in an agreed upon Statement of Work for the defined locations, functions, transition projects, and service level standards in accordance with the Greeley contract.

Responsibilities

Practitioner credentialing, privileging, and performance evaluation

• Assist with application management and verification activities, preliminary analysis of application and verification information, flagging potentially adverse information for medical staff services leadership review, preliminary identification of areas where practitioners may not meet privileging or membership criteria

• The Specialist shall monitor expiring information such as but not limited to DEA, license, professional liability insurance, and specialty board certification status; maintain and update credentials file(s) (paper and/or electronic as applicable)

• Preparation of practitioner information for review and evaluation by medical staff leaders and support of follow-up on actions taken by the organized medical staff with regard to practitioner competency management

• Support of other competency management functions such as proctoring, performance evaluations, etc. in accordance with bylaws, rules and regulations and policies and procedures

• Assures that data entry of required source verification data elements and practitioner credentials files are managed accurately in accordance with procedures as outlined in the MSSD Operations Manual

• Effectively communicates issues and ongoing status of assigned work to Director/Manager, MSSD

Meeting Management and/or Agenda Support (as assigned)

• Agenda preparation in cooperation with the Chair and/or designee

• Attend and participate in meetings; coordinate, complete follow-up tasks and provide support as needed for meeting preparation(s)

• Assure that all minutes accurately reflect actions taken, the names of those present, appropriate follow up, and the responsible party

• Effectively communicates relevant information, issues, follow up, and ongoing status accordingly

Policies, Procedures and Documents

• In conjunction with the Director and/or Manager, assist in the maintenance and protection of medical staff policies, procedures, credentials files and departmental documents

Miscellaneous and Other Tasks

• Maintains a working knowledge of all computer applications needed for position including facility specific credentialing software database, Word, Excel, and PowerPoint (as applicable)

• The Specialist may be assigned various tasks such as reception, filing, correspondence, or other activities required to support the general operations of the Medical Staff Services Department.

• Continually strives to achieve individual team and departmental goals

Qualifications and Desired Skills

• High school diploma or equivalent required

• 1-3 years’ experience in credentialing and privileging, within an acute healthcare setting is preferred

• Proficiency in Microsoft Office

Salary range: $65,000-80,000. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits.

At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status.