Administrative Assistant

AAFCPAs is an innovative and forward-thinking firm with a focus on automation, providing assurance, tax, outsourced accounting, and consulting services. The Administrative Assistant will perform document processing functions, ensuring quality output and compliance while managing workflow and deadlines.

Responsibilities

• Follow established procedures to prepare and format client audit and tax documents
• Review document language and format to ensure quality output following compliance procedures
• Proof, edit and format financial statements and other reports for final review and approval, complete and send to client and/or tax agencies on behalf of clients
• Prepare electronic copies of drafts, as well as printing and collating draft copies for client meetings in a professional format when needed
• Converts documents, when necessary, from multiple formats
• Works independently to manage workflow and volume of requests using our tracking software
• Ability to prioritize work according to the various deadlines
• Work as a team member in the firm’s Internal Client Service department

Skills

• Previous administrative experience, preparing documents, reports, and presentations required
• Build relationships and communicates effectively with team members to ensure accurate and timely delivery of documents
• Demonstrated strong client service orientation
• Exceptional verbal and written communication skills with an emphasis on accuracy in grammar, punctuation, and spelling. Ability to proofread typed material for grammatical, format and typographical errors
• Proven detail orientation and ability to multi-task in a fast-paced environment
• Strong problem solving and analytical skills, identifying opportunities for efficiencies
• Strong technology orientation and proficiency in Microsoft Office Suite
• Strong organizational skills, attention to detail
• Able to work in a remote environment when needed
• Associate or bachelor's degree in business administration, communication, English or related field preferred
• Experience with multiple systems and tools: XCM, ProFX, SurePrep, or similar processing systems preferred
• Should be a people person, should be patient and understanding as there will always be last-minute emergency tasks that come their way should enjoy a fast-paced day during the busier months, experience working with many, many different personalities

Benefits

• Competitive Compensation and Bonus Plan
• Flexible, Work from Anywhere Policy (Westborough and hybrid)
• Comprehensive Benefits Package (subsidized medical and dental, 401(k), life insurance and disability coverage)
• Generous and flexible PTO
• On-staff Leadership and Professional Development Coaching and Training
• Complimentary Consultations with AAF Wealth Management Wealth Advisors
• Abundant Learning and Development (CPE) Catalog and Resources
• Peer-driven and Partner-nominated Awards
• Team Member Referral Incentives
• Full access to AAFCPAs’ Automation Center of Excellence to streamline manual processes

Company Overview

Company H1B Sponsorship