Contract Specialist
GATX Corporation, an industry leader founded in 1898 and headquartered in Chicago, IL, is seeking a Contract Specialist. The role involves generating legal contract documentation, managing SAP entries for invoice generation, and maintaining the customer database program, while also serving as a point of contact for internal inquiries regarding SAP processes and billing issues.
Responsibilities
- Prepare various types of legal contracts for railcar and locomotive leasing including, but not limited to, net/full lease conversions, release and reassignments, lease termination agreements and lease transfers related to mergers and acquisitions
- Proofread and edit all lease documents prepared by the Contract Team to ensure relevant contractual clauses are present
- Resolve urgent customer inquiries on a wide range of issues. Work with appropriate ASL, Account Receivable representative to ensure customer requests and/or questions are resolved satisfactorily while maintaining strict adherence to SOX processes
- Working with the Contract Team to ensure month-end completion of all operations related to (including renewals, assignments, amendments and transfers) billing of active lease contracts in SAP, Salesforce and ECM
- Update customer name and contact changes in SAP, Salesforce, DocuSign and ECM as it pertains to rental and non-rental customers
- Maintain clause library in DocuSign, Master Contract details in Salesforce and online templates under ISITE
- Process adjustments for rate changes, retroactive lease transactions and restructured deals
- Responsible for initiating invoices in SAP per the commercial agreements, recording customer liability and responsibility items
- Ensure Salesforce, SAP and Locomotive MFSR (Monthly Fleet Status Report) data are synchronized
- Ensure appropriate internal approvals are received from Investment Risk Management, as required
- Maintain contract files in accordance with Records Retention policies
- Provide reports and documents to internal/external auditors as well as explanations of process and initial order request
Skills
- Bachelor's degree
- 1-3 years of contracts administration, legal or other relevant experience required
- Strong PC skills with knowledge of Microsoft Applications (Excel, Word, PowerPoint and One Note), ECM (open text), DocuSign and Salesforce
- Exceptional understanding of SAP
- Basic Accounting experience related to solving invoicing issues
- Paralegal certification strongly preferred
- Railcar and locomotive contract experience
Benefits
- Short-term incentive plan
Company Overview