Administrative Assistant job at ZS Associates in Princeton, NJ

Title: Administrative Assistant Type:Hybrid Location: Princeton United States Job Description: ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life-changing impact to ZS. ZS’s Corporate Enterprise Functions operate the firm’s core internal functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee. ADMINISTRATIVE ADMIN The Administrative Admin provides day-to-day support in ensuring the smooth operation of office work, which will include managing office supplies, coordinating meetings, handling correspondence, and assisting with general office tasks. What You'll Do: Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence); Provide scheduling support to multiple individuals (appointment, heavy calendar and meeting management); Complete administrative processes (expense reports); Prepare domestic and international travel logistics (itineraries, visas, etc.); Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.); Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials); Address problems and troubleshoot with internal and external stakeholders; Handle special projects with demanding deadlines; Front desk reception back-up (answering phones, greeting visitors, handling deliveries); Hours are 8:30 am – 5:30 pm. What You'll Bring: High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred; At least 3 years of relevant work experience as an Administrative Assistant, preferably in a professional services environment; Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable; Experience with heavy calendar management for multiple stakeholders; Strong oral and written communication skills; Professional appearance and demeanor with ability to exercise good judgment and discretion; Attention to detail, dependability/punctuality; Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines; Experience working both independently and with a team in a demanding environment; Sense of humor appreciated. Perks & Benefits: ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member. We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections. Travel: Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures. Considering applying? At ZS, we honor the visible and invisible elements of our identities, personal experiences, and belief systems—the ones that comprise us as individuals, shape who we are, and make us unique. We believe your personal interests, identities, and desire to learn are integral to your success here. We are committed to building a team that reflects a broad variety of backgrounds, perspectives, and experiences. Learn more about our inclusion and belonging efforts and the networks ZS supports to assist our ZSers in cultivating community spaces and obtaining the resources they need to thrive. ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law. Apply tot his job Apply To this Job