Executive Assistant/Operation Support
Are you a detail-oriented operations professional with a knack for organization, follow-through, and systems thinking? Do you thrive in a fast-moving environment where you get to support leadership, streamline processes, and make things happen behind the scenes? We’re looking for an Executive Assistant/Operations Associate to help us keep HR, payments, and operations running smoothly. This is a unique opportunity to work at the operational core of a fast-growing, fully remote advisory firm built for the future of crypto.
About Us
Darien Advisors is a tax and advisory practice focused on web3 and digital assets. Established in 2021, we specialize in cryptocurrency/digital asset tax reporting, compliance services, tax preparation, agency/notice resolution, advisory services, and treasury/financial reporting. We’re not your traditional firm—and this isn’t your traditional 9–5. We’re a remote-first team, fully asynchronous, and we operate with a high degree of trust, autonomy, and flexibility. If that sounds like your kind of work environment, read on. Position Details Title: Executive Assistant/Operations Associate Pay: $50K–$65K annual equivalent (flexible based on experience) Location: Remote Schedule: Short-term: 30–40 hours/week Long-term: Full-time with potential for role expansion and growth Who You Are
- Exceptionally organized and proactive
- A strong communicator who can follow up without being prompted
- Experienced with HR and operations workflows, especially in startups or professional services firms
- Comfortable handling sensitive information with discretion (e.g., contracts, payments, HR files)
- Familiar with basic financial operations like invoicing, vendor payments, and time tracking
- Tech-savvy and able to quickly learn new tools and systems
- Autonomous, responsive, and reliable in a remote work environment
- Comfortable working across time zones and juggling multiple stakeholders
What You’ll Do
- Support HR operations, including onboarding, contractor agreements, and compliance tracking
- Assist with payments and payroll coordination (contractor invoices, recurring payments, reconciliations)
- Support the Operations Team with day-to-day execution, workflow coordination, and administrative tasks
- Maintain and update internal databases and trackers (e.g. Google Sheets)
- Coordinate internal documentation, signature requests, and status follow-ups
- Manage communication with contractors and vendors regarding admin and operational tasks
- Draft and refine internal SOPs and workflows to keep our backend humming
- Provide executive support to firm leadership (calendar management, meeting prep, follow-ups)
- Collaborate with other team members on operational projects and internal initiatives
Tools We Use
- Slack
- Google Workspace
- Gusto / Deel / Stripe / Wise
- eSignature tools (e.g., PandaDoc or DocuSign)
- Karbon (Project Management – a plus)
- Ignition (Proposal System – a plus)
Why Darien Advisors?
- We’re small, agile, and growing fast
- You’ll work with a globally distributed team across 8 countries
- We prioritize relationships, ownership, and flexibility
- You’ll help build the operational engine that powers the future of crypto advisory
Our Core Values
- Over-communicate, and then a little more
- Be transparent, even when it hurts
- Act like a self-starter; learn and adapt fast
- Do what’s in the client’s best interest—always
- Curiosity wins: stay informed and think ahead
- Have a sense of humor, seriously
- Remote-first isn’t a perk—it’s how we operate
- Crypto fluency is a plus
If this sounds like a fit, let’s chat. Interviews will be held over Zoom or Google Meet. We look forward to connecting with you. Darien Advisors is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, gender, age, religion, sexual orientation, disability, or any other protected status. Apply tot his job