Executive Assistant

This a Full Remote job, the offer is available from: Anywhere This is a remote position. Job Overview: Smith Brothers Media Pty Ltd is seeking a highly organized and proactive Virtual Executive Assistant to support our executive team. This role requires excellent communication skills, attention to detail, and the ability to handle a wide range of administrative tasks. The Virtual Executive Assistant will be instrumental in ensuring the smooth operation of the executive office and assisting with various projects and day-to-day activities. Key Responsibilities:

• Provide administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Prepare and organize correspondence, reports, and other documents.
• Coordinate and prioritize tasks and deadlines for the executive team.
• Handle incoming calls, emails, and messages, ensuring timely responses or follow-ups.
• Manage and maintain confidential information with discretion.
• Assist with project management tasks, including tracking progress and communicating with team members.
• Research and compile data or information as needed for presentations or reports.
• Organize virtual meetings, including sending invitations, preparing agendas, and taking meeting minutes.
• Liaise with clients, partners, and vendors on behalf of the executive team.
• Provide additional support as needed, including handling personal tasks for executives.

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Requirements

• Proven experience as a Virtual Executive Assistant or in a similar administrative support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Experience with project management software (e.g., Asana, Trello, or similar tools) is a plus.
• Excellent organizational and time-management skills, with the ability to prioritize and handle multiple tasks efficiently.
• Strong written and verbal communication skills, with an emphasis on professionalism.
• Ability to work independently and remotely with minimal supervision.
• High level of discretion and confidentiality.
• Familiarity with video conferencing tools such as Zoom, Google Meet, or Microsoft Teams.
• A proactive, can-do attitude with the ability to think on your feet and solve problems.

Preferred Qualifications:

• Experience working in a media or creative industry.
• Basic understanding of social media platforms and digital marketing tools.
• Knowledge of graphic design tools such as Canva or Adobe Creative Suite is a plus.
• Experience in handling basic bookkeeping or invoicing is an advantage.

Benefits

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Steady freelance job

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