Remote Executive Assistant for Chief Digital Media and Marketing Officer
Job OverviewWe are looking for a detail-oriented and proactive Executive Assistant to provide exceptional administrative support to our remote leadership team. This pivotal role will serve as the primary liaison for the Chief Digital Media and Marketing Officer, facilitating smooth operations across marketing, media, and technology teams while ensuring efficient management of schedules and projects.Key Responsibilities
- Deliver comprehensive administrative assistance to a remote leadership team, including scheduling meetings, managing travel arrangements, and overseeing expense reporting through an online platform.
- Coordinate calendars, meetings, and conference calls, optimizing time management for the leadership team.
- Attend meetings with the Executive Vice President (EVP) to document action items and monitor progress using project management software (Asana).
- Collaborate with fellow Executive Assistants to streamline travel and meeting logistics across different departments.
- Act as the primary contact for the marketing, media, DHx, and technology teams, addressing inquiries and facilitating effective communication.
- Assist in the development of presentations for Board Meetings and other significant events.
- Serve as a communication bridge between leadership and external teams involved in platform development and technology projects, tracking updates and ensuring completion of tasks.
- Facilitate ongoing communication between the EVP and team members, including regular 1:1 meetings and discussions regarding goals and evaluations.
- Organize quarterly team meetings and support budget review processes by collecting monthly financial reports.
- Assist with content creation initiatives (e.g., podcasts, social events) by coordinating with team members and external partners to ensure timely execution.
- Support audience acquisition efforts for media projects, including identifying target audiences and managing outreach.
- Review content for accuracy, including speaker credentials, sponsorship details, and social media posts.
- Provide general administrative support and assist with social media and content scheduling as needed.
- Undertake additional duties as required to align with leadership and team objectives.
- Proficient in MS Outlook, MS Word, MS Excel, and MS PowerPoint.
- Strong editing and proofreading abilities.
- Exceptional written and verbal communication skills with attention to detail.
- Excellent organizational skills with the ability to manage multiple projects effectively.
- Strong interpersonal skills for fostering positive relationships with internal teams and external partners.
- Self-motivated with the capability to work independently while thriving in a collaborative environment.
- Adaptable to changing priorities and adept at meeting deadlines in a dynamic setting.
- Bachelor's Degree or equivalent professional experience.
- A minimum of 5 years of experience in an office environment, specifically supporting multiple leaders and engaging with external stakeholders.
- Professional maturity, discretion, and sound judgment are essential.