Bilingual Human Resources Assistant/Receptionist (Entry Level)
Your Mission As a Human Resources Assistant, provide exceptional administrative support to the HR department while ensuring company policies and procedures are upheld. Collaborate with team members and applicants to deliver a seamless experience.
Key Responsibilities
Support HR Team:
- Act as the receptionist for the HR team and respond to inquiries from applicants and team members about job opportunities, forms, or procedures.
- Manage HR mailbox and distribute departmental mail daily.
- Create and maintain employee files, ensuring filing is always up-to-date.
RecruitingOnboarding:
- Provide pre-employment recruiting assistance and schedule employment tests, drug screens, and more.
- Prepare for new hire orientations (e.g., booking location, preparing materials).
- Coordinate relocation administration and oversee new hire and termination processes in HRIS.
TrainingDevelopment:
- Assist with maintaining training records.
- Update employee information in training software and send reminders for overdue training.
- Generate training reports and oversee training schedules.
Event Coordination:
- Help plan events such as the 20-Year Outing, United Way activities, and service award distribution.
- Manage the company's t-shirt process and new hire gifts.
CommunicationOrganization:
- Maintain the company organizational chart, updating it monthly.
- Communicate holiday calendars and 24/7 shift schedules.
- Handle employment verifications.
SafetySecurity:
- Administer safety procedures and reimbursements (e.g., safety shoes/glasses).
- Schedule Safety Committee Meetings, attend the meetings, take notes, and distribute them.
- Issue security access cards and maintain security system data.
Minimum Qualifications
- Associate's degree in Administrative Assistant or related field preferred, with 3 years of experience in a highly responsible administrative role; OR
- 5 years of administrative experience, preferably in a manufacturing office environment.
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