HRIS Specialist

Job Title: HRIS Specialist Location: Remote (EST Time Zone) Salary Range: up to 2500 USD Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan. Position Overview: We are seeking an HRIS Specialist to manage and maintain the Human Resources Information System (HRIS) while ensuring accuracy in employee data, payroll processing, and benefits administration. This role requires technical expertise in HR systems and a deep understanding of payroll compliance, benefits programs, and employee data management. As a key liaison between HR, payroll, and benefits vendors, the HRIS Specialist will play a crucial role in supporting the organizations workforce needs while ensuring compliance with federal, state, and local regulations. Key Responsibilities:

HRIS Management

• Maintain and update the HRIS system, ensuring accurate employee data, records, and reporting.
• Configure HRIS functionalities to support organizational workflows, data integrations, and system upgrades.
• Generate HRIS reports and analytics, providing insights on employee trends, headcount, turnover, and benefits utilization.
• Troubleshoot HRIS issues and provide technical support for users, including training and guidance.
• Collaborate with IT and external vendors to optimize system performance and ensure data security compliance.

Payroll Administration

• Process bi-weekly, semi-monthly, or monthly payroll, ensuring compliance with local, state, and federal regulations.
• Validate and audit payroll data, including hours worked, overtime, deductions, and tax withholdings.
• Reconcile payroll discrepancies and address employee inquiries regarding pay.
• Prepare and file required payroll tax reports (e.g., W-2s, 1099s) and manage garnishments, benefits deductions, and direct deposits.

Benefits Administration

• Coordinate employee benefits programs, including health insurance, retirement plans, and voluntary benefits.
• Oversee the open enrollment process, ensuring timely completion and communication of plan details.
• Liaise with benefits providers and resolve employee benefits-related issues.
• Ensure compliance with COBRA, ACA, ERISA, and other relevant benefits regulations.
• Track benefits eligibility and manage enrollment, termination, and changes in the HRIS.

Compliance & Auditing

• Maintain compliance with federal, state, and local employment and payroll laws.
• Conduct regular audits of HRIS, payroll, and benefits records to ensure data integrity.
• Assist with internal and external audits, providing necessary documentation and support.

Collaboration & Support

• Partner with HR and Finance teams to ensure accurate reporting and reconciliation of payroll and benefits expenses.
• Provide exceptional customer service to employees, addressing payroll and benefits-related inquiries promptly.
• Support HR projects, including system upgrades, process improvements, and employee onboarding/offboarding.

Skills & Qualifications

Required

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Minimum 3 years of experience in HRIS, payroll, and benefits administration.
• Proficiency with HRIS systems (e.g., BambooHR, Workday, ADP, UKG, or similar).
• Experience with payroll software and benefits management platforms.
• Strong understanding of payroll regulations, benefits administration, and HRIS best practices.
• Proficient in Microsoft Excel and data analytics.
• Excellent organizational skills, attention to detail, and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive employee data.

Nice to Haves

• Certification in HR (e.g., SHRM-CP, PHR) or Payroll (e.g., CPP, FPC).
• Experience with compliance audits.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.