Guest Relations Accounting Assistant - Full-time / Part-time
ROLES and RESPONSIBILITIES-- Accounting: Collaborate with accounts and CEO/COO (Brand Partners) to ensure smooth running of company accounts Create spreadsheet documents, queries, Pivot Tables to track invoices Make sure bills that are not on AutoPay are paid within 30-45 days Assist in preparation of annual budgets and income-expenditure patterns Oversee the collection, deposit, and reconciliation of bank funds and store cash deposits Ensure timely preparation and submission of VAT and other tax returns Conduct monthly management checks and regular housekeeping activities in order to maintain an efficient financial system-perform monthly closing that matches the Bookkeeper's. Prepare and present regular accounting reports to the CEO/Brand Partners to update them on company financial progress; Including (P&Ls, KPIs, Wait-Time reports, SMG Reports, and Credit Card Disputes) Process payments and financial documents such as invoices, statements, and vouchers. Handle, correct, process and reconcile a wide variety of accounts payable documents such as invoices, departmental billings, cash deposits, vendor statements, and reconciliations, review and handle financial information, expense logs for repairs, reconcile deposits, reconcile and handle credit card dispostes. Train Store/General Managers on running various P&L, KPI, SMG and Credit Card reports. Office Manager Back-up: Answer phones, check messages, and return calls as needed Check all email accounts daily Greet all incoming visitors and staff when Office Assistant has stepped away from desk. Handle and coordinate all Zoom meetings-Back up admin as needed. Manage and maintain office supplies including inventory Provide weekly, monthly, quarterly and annual reports Handle other administrative tasks as required Back-up Office Assistant when not at desk or in a meeting, by answering the phone. Qualifications and Education Requirements Education and Experience: High school diploma and 4 years of heavy administrative experience. Accounting assistance experience associate degree preferred and up to 4 years of experience in an accounting field Analytical Skills: Accountant Assistance will conduct audits to identify and resolve discrepancies in financial documents Interpersonal Skills: A minimum of 4 years of customer service experience and must be adept at working with high-level managers Bookkeeping Skills: Must have 4 years of preparing and maintaining accurate accounts documents - Restaurant Industry preferred Systems Skills: Intuit QuickBooks, Paycom, Excel, Social Media Platforms, Zoom Preferred Skills Excellent Communications (Executive, written and verbal), Multiple Telephone Lines-Polycom System, QuickBooks, Social Media, Customer Service/Guest Relations, Restaurant Experience, Able create spreadsheets, presentations, forms, flyers using Microsoft/Libre Office Software, Intermediate to Advanced Levels Additional Notes This position will work at Topwings Corp Headquarters at 525 N Sam Houston Pkwy E, Ste 320, Houston, TX 77060. This is not a remote or work from home position. Will handle other job duties and projects as assigned Starting at $14 Hr. Bilingual is helpful Restaurant Background or Experience Role and Responsibilities Office Manager Back-up: Answer phones, check messages, and return calls as needed Check all email accounts daily Greet all incoming visitors and staff when Office Assistant has stepped away from desk. Handle and coordinate all Zoom meetings-Back up admin as needed. Manage and maintain office supplies including inventory Provide weekly, monthly, quarterly and annual reports Handle other administrative tasks as required Back-up Office Assistant when not at desk or in a meeting, by answering the phone. Accounting: Collaborate with accounts and CEO/COO (Brand Partners) to ensure smooth running of company accounts Create spreadsheet documents, queries, Pivot Tables to track invoices Make sure bills that are not on AutoPay are paid within 30-45 days Assist in preparation of annual budgets and income-expenditure patterns Oversee the collection, deposit, and reconciliation of bank funds and store cash deposits Ensure timely preparation and submission of VAT and other tax returns Conduct monthly management checks and regular housekeeping activities in order to maintain an efficient financial system-perform monthly closing that matches the Bookkeeper's. Prepare and present regular accounting reports to the CEO/Brand Partners to update them on company financial progress Process payments and financial documents such as invoices, statements, and vouchers. Handle, correct, process and reconcile a wide variety of accounts payable documents such as invoices, departmental billings, cash deposits, vendor statements, and reconciliations, review and handle financial information, expense logs for repairs, reconcile deposits Qualifications and Education Requirements Education and Experience: High school diploma and 4 years of heavy administrative experience. Accounting assistance experience associate degree preferred and up to 4 years of experience in an accounting field Analytical Skills: Accountant Assistance will conduct audits to identify and resolve discrepancies in financial documents Interpersonal Skills: A minimum of 4 years of customer service experience and must be adept at working with high-level managers Bookkeeping Skills: Must have 4 years of preparing and maintaining accurate accounts documents - Restaurant Industry preferred Systems Skills: Intuit QuickBooks, Paycom, Excel, Social Media Platforms, Zoom Preferred Skills Excellent Communications (Executive, written and verbal), Multiple Telephone Lines-Polycom System, QuickBooks, Social Media, Customer Service/Guest Relations, Restaurant Experience, Able create spreadsheets, presentations, forms, flyers using Microsoft/Libre Office Software, Intermediate to Advanced Levels Additional Notes Will handle other job duties and projects as assigned Starting at $14 Hr. Bilingual is helpful Restaurant Background or Experience Apply Job!