Remote Part-Time Administrative Assistant with QuickBooks

Job Overview We are seeking a meticulous and organized Part-Time Administrative Assistant to join our dedicated team. This role offers the convenience of remote work, providing you with the flexibility to maintain a healthy work-life balance. The ideal candidate will possess experience in QuickBooks invoicing and administrative tasks, with a specific focus on managing transportation contracts, especially related to school bus services and out-of-district students. If you thrive in a dynamic environment and have exceptional organizational capabilities, we invite you to consider this opportunity. Key Responsibilities ? Prepare and dispatch invoices to clients on a monthly basis or as required. ? Monitor payments and pursue collections on overdue invoices to guarantee timely revenue flow. ? Maintain precise records of invoicing and payments to ensure financial integrity. ? Engage with school districts to explore potential contracts and bidding opportunities. ? Oversee student and driver scheduling to ensure adequate shift coverage. ? Respond to emails and phone calls with professionalism and promptness. ? Schedule meetings and appointments, coordinating calendars for optimal efficiency. ? Develop and manage spreadsheets, reports, and other critical documentation. ? Assist in organizing company records and files. ? Contribute to the enhancement of office processes and support colleagues with various administrative tasks. ? Organize incoming phone calls and direct them to the appropriate personnel. ? Schedule and organize meetings, documenting minutes as necessary. ? Compose and disseminate emails, memos, and letters. ? Maintain a structured filing system and assist in the development and updating of office procedures. Required Skills ? Proficient with office equipment, such as printers and fax machines. ? Strong computer proficiency, including familiarity with Microsoft Word, Outlook, and PowerPoint. ? Excellent time management skills, with the ability to effectively prioritize tasks. ? A keen attention to detail and robust organizational skills. Qualifications ? High school diploma or GED is required; an Associate?s degree or administrative training is preferred. ? Previous experience in an administrative support role is highly desirable.

Career Growth

Opportunities ? We are committed to fostering professional development and growth within a supportive team environment.

Compensation

And Benefits ? Competitive compensation and paid time off to promote your personal well-being. ? Flexible work-from-home arrangements to ensure you can maintain a balanced lifestyle. Why Join Us? If you are looking for a fulfilling part-time position where you can apply your administrative expertise in a supportive and dynamic setting, we encourage you to apply! Employment Type: Full-Time Apply Job!