Executive Assistant- Part Time/ Flexible

Are you a proactive and resourceful professional who thrives on creating order, keeping things on track, and making a meaningful impact behind the scenes? At My Bella Vita Travel, we pride ourselves on being the most creative and consistent travel designers in Calabria, Italy. Everything we do revolves around our clients, and we approach our tasks with positivity, flexibility, creativity, and enthusiasm. We’re searching for a Part-Time Executive Assistant who shares our commitment to excellence and embraces our "can-do" attitude. In this role, you’ll help manage email, calendars, and personal travel, act as a trusted gatekeeper, and play a vital part in ensuring our operations run seamlessly as our business grows. If you’re someone who loves solving problems, thrives in a fast-paced environment, and finds joy in keeping everything running smoothly, we’d love to hear from you! This role is perfect for someone who is: • Strong yet Empathetic: You’re kind and approachable but confident enough to stand firm and say no on my behalf when needed. • A Self-Starter: You’re highly motivated, creative, and comfortable making decisions independently. You take initiative and aren’t afraid to defend your reasoning when it counts. • Detail-Oriented and Organized: You thrive in creating systems that keep everything running smoothly, ensuring no detail slips through the cracks. • Proactive and Assertive: You anticipate needs before they arise and jump in to make things happen without waiting to be asked. • Trustworthy: You handle sensitive information with discretion and professionalism, earning the confidence of those you work with. • Eager to Grow: You see this as more than a job—it’s an opportunity to grow with our business, embracing new challenges and responsibilities as they arise. • Resilient and Open to Feedback: You approach feedback with grace, viewing it as an opportunity to grow. You keep your cool and adapt in a fast-paced, ever-changing environment. Responsibilities • Email & Calendar Management: Organize and prioritize the executive’s inbox, schedule meetings, and ensure time is optimized for success. • Personal Travel Planning: Research and book flights, accommodations, and itineraries. This may also include organizing her family’s calendar and activities. • Gatekeeping: Serve as the first point of contact, prioritizing, and filtering what needs the executive’s attention. • Communication: Interact with colleagues, clients, and vendors with professionalism, kindness, and a touch of our friendly company personality. • General Administrative Support: Help routing emails, fielding calls, drafting blog posts, or engaging with social media comments to keep operations running smoothly. Qualifications • Proven experience as an Executive Assistant or in a similar role. • Native or near-native English proficiency • Exceptional organizational and communication skills. • Ability to work independently and take initiative in solving problems. • Proficiency in Google Workspace. • Strong writing skills for crafting blog posts, emails, or social media content. • Tech-savvy, with the ability to organize digital assets and troubleshoot device issues. • A creative eye for editing presentations, documents, or marketing materials. • A collaborative spirit and a good sense of humor—you’ll fit right in with our team if you love brainstorming new ideas! Would Be Nice to Have: • Experience with bookkeeping or financial management. • Familiarity with Canva and other creative tools. • Knowledge of project management tools like Monday.com. • Experience with QuickBooks and CRMs such as Nutshell. • Multilingual abilities, especially in Italian. • Familiarity with travel booking platforms and processes. • Video editing skills. • Previous experience in the travel industry or a related field. Details • Hours: Part-time, minimum 15 hours per week with the flexibility for more, upon request and during busy seasons. • Location: Remote; our team operates between CST (U.S.) and Southern Italy. • Compensation: Competitive and based on experience. Who We Are We’re a boutique travel company specializing in crafting one-of-a-kind experiences specifically in Calabria, Italy, but also throughout Europe. Our small but dynamic team thrives on creativity, consistency, and delivering exceptional service to our guests. At the heart of everything we do is a passion for connecting people to authentic experiences, rooted in local culture and traditions. We embrace a “can-do” attitude, adapt quickly to challenges, and support each other in delivering memorable travel designs that reflect our commitment to excellence. If you’re inspired by positivity, flexibility, and the opportunity to grow alongside a team that values respect and enthusiasm, we’d love to talk to you. To Apply Complete our application form here - https://forms.gle/25CFpK3Znp2F2Hvg9. We will be in touch with select candidates by January 20 with further details. Let’s grow and succeed together! ?? Apply Job!