V101 - Executive Assistant | Business Support Scheduling Coordinator

About the position This role supports daily operations by ensuring administrative processes run smoothly and efficiently. The Executive Administrative Assistant plays a key role in managing schedules, organizing communications, and maintaining structure across day-to-day activities. This position is ideal for someone who enjoys keeping things organized, anticipates needs before they arise, and takes pride in supporting others through reliable administrative execution. The role contributes directly to productivity, client satisfaction, and overall operational flow. A proactive and detail-focused individual will thrive in this environment.

Responsibilities

• Support basic administrative and operational tasks
• Maintain organized records and documentation
• Ensure follow-ups and tasks are completed accurately and on time
• Assist with coordination of internal workflows
• Handle email inbox management and client correspondence
• Respond to client inquiries in a timely and professional manner
• Manage scheduling and calendar coordination

Requirements

• Previous administrative experience in a Law Firm - mandatory
• Calendar Management - mandatory
• Strong organizational skills
• Confident
• Structured and methodical working style
• Proactive mindset with the ability to anticipate needs
• Excellent written communication skills
• Time management and prioritization skills
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Professional and client-focused communication
• Comfort working independently in a remote environment
• Time Zone: Eastern Standard Time
• Office Hours: 8:00 AM to 5:00 PM
• Languages: English, Spanish

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