[Remote] Executive Coordinator to the Chief Marketing

Note: The job is a remote job and is open to candidates in USA. Southend Pharmacy is a modern compounding pharmacy focused on clinical precision and patient-centered care. They are seeking a high-velocity Executive Coordinator to support the Chief Marketing Officer by managing executive priorities, marketing operations, and communications in a fast-paced environment.

Responsibilities

• Serve as the CMO's operational right hand, ensuring priorities, communications, and initiatives move forward without friction
• Manage a complex, rapidly evolving calendar, resolving conflicts and aligning priorities
• Manage a high-volume executive inbox, prioritizing requests and ensuring timely follow-through
• Draft polished communications in the CMO's voice with professionalism and accuracy
• Act as a trusted liaison between the CMO, leadership team, partners, and key stakeholders
• Handle sensitive company information with absolute discretion and sound judgment
• Keep marketing projects, campaigns, and strategic initiatives on track through effective project management, goal tracking, and cross-functional coordination
• Evaluate, implement, and master new technologies that improve team productivity
• Conduct market, competitor, and vendor research, translating findings into actionable insights
• Prepare reports, presentations, and executive summaries to support decision-making

Skills

• 3+ years of experience supporting C-suite executives in a fast-paced environment
• Bachelor's degree in business administration, Marketing, Communications, Healthcare Administration, Project Management, or a related field is required
• Exceptional written communication skills with the ability to draft concise, professional correspondence
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Thrives in a fast-moving environment where priorities evolve quickly
• Experience preparing executive presentations, reports, dashboards, and business analyses
• Experience coordinating vendors, budgets, contracts, and operational processes
• Experience within healthcare, pharmacy, telehealth, wellness, biotechnology, or other regulated industries
• Exposure to marketing operations, campaign execution, project management, and cross-functional initiatives
• Familiarity with project management tools, CRM platforms, and marketing technologies such as Asana, Monday.com, HubSpot, Salesforce, or similar systems
• Working knowledge of digital marketing, social media, email marketing, and marketing analytics
• Professional certification in project management, executive administration, or business operations is a plus

Benefits

• Full benefits package including medical, vision, dental, 401(k) with company match, PTO, Flex days, holidays, and more!

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