Office Assistant I - Mayor's Office of Employment Development

THIS IS A NON-CIVIL SERVICE POSITION POSTING DATE: 03/05/2024 CLOSING DATE: 06/05/2024 AT 12:00AM MIDNIGHT SALARY: $29,404.00 - $51,289.00 Annually CLASS DESCRIPTION This is an office support position requiring knowledge of general office and clerical tasks. Work involves performing limited office support duties for a department or program. ESSENTIAL FUNCTIONS Provides clerical support to... department. Receives and screens incoming calls and visitors and directs them to appropriate department. Gives routine information to public or refers them to proper sources of information. Types letters, memoranda, reports, documents, and other materials. Assists in maintaining databases. Operates various office equipment, i.e. fax machine, photocopiers, scanner, etc. Maintains and organizes files. Schedules appointments, assists in special events, and assists in meeting services (room set-up, food organization, etc.). Opens sorts and distributes incoming mail. Prepares outgoing mail. May orders and maintain office supplies and materials for unit/division. May maintain attendance and payroll records and files and prepares basic reports of operations. Performs other duties as required. EDUCATION AND EXPERIENCE REQUIREMENTS EDUCATION: Have a High School Diploma or GED. AND EXPERIENCE: Have one year of office/clerical experience. OR NOTES(EQUIVALENCIES): Have an equivalent combination of education and experience. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of existing office practices, procedures, and equipment. Knowledge of business English, and good at spelling, punctuation, grammar, and oral communication. Ability to learn and use MOED and City designated software programs such as Fund ware, e-time, WME, ETO, etc. Knowledge of business arithmetic and ability to make moderately complex arithmetic computations and tabulations with accuracy and speed. Ability to communicate verbally and in writing. Ability to meet and greet visitors in a professional manner. Ability to establish and maintain effective working relationships with associates and the public. Ability to plan, organize and execute continuing assignments, to work independently and to maintain moderately complex records. Ability to work as a member of a team to assure project completion. Ability to prioritize and handle multiple tasks. Ability to always act in a professional manner. Ability to keep information in confidence. Must be computer literate and familiar with word processing, spreadsheet, and database applications (i.e. MS Word, Excel, Access, etc.). NOTE: Those eligible candidates who are under final consideration for appointment to positions in this class will be required to authorize the release of criminal conviction information. Financial Disclosure: This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. BALTIMORE CITY AN EQUAL OPPORTUNITY EMPLOYER In the City of Baltimore we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more? Explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! Questions regarding the application process should be directed to the Department of Human Resources Office of Recruitment at (410) 396-3860, 711 (TTY), 7 E. Redwood Street, 16th Floor, Baltimore, MD 21202 or send an email to Recruitment Apply Job!