Project & Professional Support Coordinator
About the position This position provides high-level administrative and operational support to the Dean and the Dean’s Administrative Team in a fast-paced academic medical center environment. The role requires strong technical proficiency, exceptional organizational skills, executive-level professionalism, and the ability to independently manage competing priorities.
Responsibilities
- Assist with administrative components of strategic initiatives led by the Dean and Senior Program Manager.
- Collect materials, distribute communications, and coordinate logistics related to leadership initiatives.
- Track and organize materials for leadership projects.
- Coordinate leadership recognition and appreciation initiatives (e.g., retirement acknowledgments, milestone recognition).
- Support event logistics, including venue coordination, catering, and setup.
- Advanced Microsoft Word formatting (e.g., merging files, applying institutional templates).
- Create and refine executive-level PowerPoint presentations.
- Support Excel-based tracking and reporting as needed.
- Ensure all materials meet high standards of professionalism, formatting consistency, and executive readiness.
- Support preparation and coordination of recurring executive meetings.
- Draft meeting agendas and coordinate presenters.
- Compile, format, and finalize presentation materials.
- Assist with the distribution of communications and tracking follow-up items.
- Support professional compliance and recurring administrative requirements.
- Assist with confidential and sensitive executive materials with discretion and sound judgment.
- Serve, as needed, as backup to the Executive Assistant.
- Manage and organize files in Microsoft Teams and OneDrive.
- Maintain Microsoft Teams channels and shared workspaces for leadership initiatives.
- Develop and maintain structured file architecture for leadership projects.
- Support document control and version management.
- Identify opportunities to improve organizational systems and implement process improvements where appropriate.
Requirements
- Bachelor’s degree in business, public administration, health care administration, communications, or a directly related field from an accredited institution.
- One (1) year of professional experience in project management or business operations support (Intermediate Level).
- Two (2) years of professional experience in project management or business operations support (Senior Level).
- Strong proficiency in Microsoft Word, PowerPoint, Excel, and Teams.
- Exceptional organizational and file management skills.
- Strong written and verbal communication skills.
- Demonstrated ability to manage competing priorities independently.
- High attention to detail and commitment to accuracy.
- Ability to exercise discretion and handle confidential information.
- Ability to operate effectively in a dynamic, deadline-driven environment.
- Ability to proactively seek clarity on priorities and anticipate support needs.
- Demonstrated ability to improve processes and implement organizational systems.
- Applicants must be legally authorized to work in the United States without requiring sponsorship.
Nice-to-haves
- Experience with project management programs (e.g., Clickup, Smartsheet, etc.).
- Experience in academic medicine, higher education, or executive-level support environments.
Benefits
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10%25 of your gross pay
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 15/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
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