[Remote] Proposal Writer

Note: The job is a remote job and is open to candidates in USA. Machinify is a leading healthcare intelligence company focused on delivering value and efficiency to health plan clients. The Proposal Writer will support the development of high-quality proposals for government and commercial procurements, collaborating with cross-functional teams to ensure compliance and alignment with business objectives.

Responsibilities

• Support full lifecycle of proposal development for commercial and government customers, including federal and state procurements, to include RFPs, RFIs, RFQs, and ITB
• Lead cross-functional proposal teams to meet strict deadlines and ensure compliance with solicitation requirements
• Ensure proposals meet all technical, legal, and regulatory requirements, including customer-specific guidelines
• Develop compelling, compliant, and tailored proposal content that clearly articulates Machinify’s value proposition
• Collaborate with legal, finance, operations, and subject matter experts to gather and synthesize information into cohesive responses
• Support proposal reviews, approvals, and final submission processes, including electronic portals (e.g., procurement systems)
• Ensure proposal process follows Machinify’s format
• Maintain proposal content library, including boilerplate content and reusable assets, to improve efficiency and consistency
• Conduct regular content reviews with subject matter experts in Machinify’s proposal management tool, including post-submittal updates to existing library content as appropriate
• Ensure confidentiality and compliance with information security protocols throughout the proposal process

Skills

• Bachelor's degree in business, marketing, communications, or related field (or equivalent experience may be considered)
• Strong business acumen with the ability to quickly learn, align with, and communicate Machinify's business
• Exceptional writing, editing, and communication skills with the ability to translate technical content into persuasive narratives
• Strong written communication proficiency, including technical and professional writing/editing, as well as developing presentation materials used for sales and other external audiences
• Minimum 2 years of experience in proposal writing (equivalent experience may be considered)
• Strong project management skills, including scheduling, resource coordination, decision-making, continuous process improvement, and milestone tracking
• Strong analytical and critical thinking abilities with a process-oriented mindset
• Experience leading multiple simultaneous projects under tight deadlines and shifting priorities
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrate initiative, adaptability, and innovation to drive excellent results
• Experience in healthcare is a plus

Benefits

• Work from anywhere in the US! Machinify is digital-first.
• Top Medical/Dental/Vision offerings
• FSA/HSA
• Tuition reimbursement
• Competitive salary, 401(k) with company match
• Additional health and wellness benefits and perks
• Flexible and trusting environment where you’ll feel empowered to do your best work
• Meaningful equity
• Excellent healthcare
• Flexible time off
• Other benefits and perks

Company Overview