Vendor Coordinator

About the position Salute is a leading provider of cutting-edge Data Center Infrastructure Services, dedicated to serving data center clients worldwide. We pride ourselves on delivering sustainable solutions, unparalleled reliability, and outstanding customer service. As we continue to grow, we are seeking a dynamic and experienced Vendor Coordinator to join our team and drive our relationships with hyperscale clients to new heights. We believe that strong partnerships create exceptional outcomes. Salute is dedicated to delivering outstanding products and services by building trusted, long-term relationships with our vendors. Collaboration, transparency, and operational excellence are at the heart of everything we do—because when our partners succeed, so do we. As our Vendor Coordinator, you’ll be the bridge between our internal teams, our customers, and our external partners. You’ll ensure that every vendor relationship runs smoothly—from onboarding and compliance, quote requests, document validation and alignment with customer scopes. Your work will directly influence our ability to deliver on time, maintain quality, and provide excellent service to our customers or internal requesters.

Responsibilities

• Coordinate vendor onboarding, including contract setup, compliance documentation, and system integration.
• Facilitating NDA and VMSA execution via DocuSign to required signers.
• Strong knowledge of contracts review including redlines and negotiations.
• Tracking tasks and monitoring incoming requests both internal and external.
• Collaborate with sales, procurement, operations, and finance teams to ensure clear understanding of contracts, MSAs, SOWs, and timelines.
• Maintain accurate vendor records in our systems and ensure data integrity.
• Identify opportunities to improve vendor relationships.
• Maintain folders that contain vendor information, including contact details, services offered, and performance records.
• Track and report on purchase orders and vendor invoicing activity as part of vendor management processes.
• Supports all department contracts, including the administration of a contract repository and expiration tracker.
• Evaluate requests for vendor relationships from internal stakeholders, guide them through the standard framework for vendor onboarding, and provide comparative analysis to support a well-informed contract awarding process without bias.
• Works with applicable Account Coordinator/Finance Team to review and align payable and receivables with active vendor contracts, ensuring tracking and communication between Vendor Management and Finance.
• Assist site team with budgeting and forecasting activities by providing current data via trackers and historical documents.
• Be a resource for site teams on contract procedures, concepts, policies, and changes to the same as it relates to vendor management.

Requirements

• 2+ years of experience in vendor management, procurement coordination, or supply chain operations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and relationship-building abilities.
• A proactive, problem-solving mindset and a knack for turning challenges into solutions.
• Familiarity with contract terms, compliance requirements, and performance metrics.
• Exceptional accuracy and attention to detail.
• Flexibility, including the willingness and ability to readily respond to changing circumstances and expectations.
• Solid work ethic and integrity, able to work effectively and be self-directed.
• Provide exceptional client and vendor relationships, ensuring success with our preferred suppliers.
• Must have 2+ years of experience in vendor management, procurement coordination, or supply chain operations.
• Knowledge of Salesforce, OneNote, Smartsheet and DocuSign.
• Advanced knowledge of Microsoft Office applications, including MS Excel, Outlook, (etc.)
• Familiarity with strategic sourcing processes.
• Experience working in facilities management, critical facilities, or data centers.

Nice-to-haves

• Bachelor’s degree in business administration, accounting, legal studies, finance, or a related area of study is a plus.

Benefits

• 8 company-paid holidays
• 2 floating holidays
• PTO
• Medical, Dental, and Vision insurance
• Employee Assistance Program
• 401(K) with immediate 100% vesting
• 3% employer match on 401(K)
• 50% match on the next 2% of 401(K)
• HSA
• Mental health resources
• Gym discounts
• Discounted group programs
• Legal services
• Home & auto insurance
• Pet insurance
• ID theft protection
• Parental leave

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