E-Billing Coordinator

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. The E-Billing Coordinator is responsible for the submission of electronic invoices to clients, ensuring compliance with client and firm guidelines, and acting as a liaison between various stakeholders regarding electronic billing processes.

Responsibilities

• Acting as a liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing, as directed
• Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications; ensuring all relevant information is updated and correlated in the firm’s 3E system
• Coordinating resubmission of invoices with billing attorneys/secretaries, practice office accounting staff, and client representatives; ensuring corrective action is in place for future submissions
• Reviewing clients’ guidelines and other written communication; ensuring compatibility with the firm’s billing policies and resolving any potential discrepancies before live rollout
• Assisting E-Billing Supervisors with e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, and updating status reports/matter profiles in various subsystems
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Skills

• A high school diploma or equivalent, preferably a bachelor's degree in accounting, finance, or a related field
• A minimum of one (1) year of experience with the 3E Billing system
• A minimum of one (1) year of related experience involving billing processes and practices, preferably
• Exhibit the ability to test and troubleshoot multiple e-software applications and identify potential problem areas
• Demonstrate familiarity with LEDES formats and knowledge of ASCII and XML formats
• Possess knowledge of basic accounting principles
• Knowledge of 3E's E-Invoicing module, preferably

Benefits

• Bonuses awarded in recognition of both individual and firm performance
• Eligible employees can participate in Latham’s comprehensive benefit program which includes:
• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Company Overview

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