Administrative Assistant

Mayo Clinic is a top-ranked healthcare provider known for its commitment to patient care and employee development. They are seeking an Administrative Assistant to support the Finance and Accounting Services Department by performing various administrative tasks, managing calendars, preparing documents, and assisting with departmental projects.

Responsibilities

• Apply expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through
• Exhibit initiative, proficiency, and adaptability to optimize the time of those supported
• Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously
• Accountable for ensuring accuracy and completeness through attention to detail

Skills

• High school diploma or G.E.D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through
• Experience with coordination of travel and expense management
• Proficient application of English grammar, punctuation, and sentence structure
• Authorization to work and remain in the United States, without necessity for Mayo Clinic sponsorships now, or in the future
• Prefer work-related experience within the last ten years

Benefits

• Benefits Eligible: Yes
• Flexibility of both remote and on-site work
• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Company Overview