Analyst, Procurement to Pay

Job Title: Analyst, Procurement to Pay Division: Corporate Finance - Accounting Location: Tampa, FL Reports To: Manager, Procurement to Pay Who We Are: For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each person around the world the best of beauty in terms of quality, efficacy, safety, sincerity, and responsibility to satisfy all beauty needs and desires in their infinite diversity. What You Will Learn: Payment Process end-to-end. The P2P Analyst supports and maintains procurement and payables (P2P) system applications and processes. Responsible for researching, resolving inquiries related to I2P transactions and adhering to processes, maintaining procure-to-pay policies, relevant standard templates and supporting tools to drive compliance with standard request-to-pay processes, approved P2P channels, and identification of new opportunities to increase efficiency. Works with supervisors and managers within Accounts Payable (AP) to identify and ensure that suggestions or recommendations for process improvements are presented for review and possible implementation. Acts as change agent across the Organization by communicating and training affected parties on both standards and tools, as well as promotes leading practices in P2P across the business. Responsible to work with other internal positions to support the development process of common reporting and appropriate tools for performance and compliance monitoring. This position will continuously engage the P2P Management to review P2P performance and key performance indicators and take a leadership role on required actions for improvement. More specific responsibilities include:

• Research AP process/policy, such as: invoice/payment status, match exception resolution, reporting/document search options
• Partner with other areas of AP Operations (processing, supplier management) to troubleshoot and resolve issues
• Serves as the Organization's Invoice-to-Pay subject matter expert, continuously engage with P2P leadership, and cross functional business clients to drive best practice adoption, optimized system utilization and continuous process improvement outcomes.
• Develop and maintain profound knowledge of P2P application architecture and data structure relationships to implement and maintain system and process improvements.
• Support master data initiatives from the P2P perspective with defining governance procedures and standards for master data set up and maintenance.
• Communicate effectively with all levels of the organization and senior management, including presenting project deliverables to steering committees and project sponsors.
• Consistently update stakeholders on the status of assigned tasks before they ask including:
• Clarity and Conciseness: Ensure communication is clear, concise, and easily understood by the intended audience.
• Minimize Need for Clarification: Strive for communication that is complete and detailed enough to minimize follow-up questions.
• Regular Updates: Provide regular updates on task progress, even if a complete answer or solution isn't yet available. Share any relevant information.
• Coordinate assigned activities within the accounts payable function to ensure accurate and timely payment processing using SAP.
• Leverages Celonis data mining for the analysis of late payments root case impacting KPI (POT).
• Function as an AP Champion to ensure proper and consistent compliance with L’Oréal approved policies and procedures.
• Influence and work collaboratively with buyers, vendors, plants, finance, and various business partners to gain resolution on blocked invoices.
• Leverage customer service and communication skills to respond to internal and external customer inquiries including vendor statement reconciliation and procurement issues.
• Be empowered to think outside of the box and offer new and creative solutions and ways of working to improve our global business service center.
• Actively participates in special projects that impact our business goals.
• Ensure timely and accurate resolution of sensitive vendors across multiple locations.
• Become SME in AP Manufacturing processes to deliver training and knowledge development of AP Team members.
• Supports critical and urgent request from vendors, plants, finance, or AP Leadership that requires cross plant analysis.
• Reviewing purchase orders and resolving discrepancies through managing parked & blocked reports to facilitate timely vendor payments.
• Assists with accounting records for audit purposes.
• Reporting, Analyze

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