Part-Time Bookkeeper
Part-Time Bookkeeper (QuickBooks Online) Organization: The Crossing Arts Alliance Location: Brainerd, MN (hybrid or remote with occasional on-site as needed) Hours: Part-time (approx. 8–15 hours/week) Compensation: $18-22 per hour, depending on experience Position Overview The Crossing Arts Alliance is seeking a detail-oriented, reliable Part-Time Bookkeeper with experience in nonprofit financial management and QuickBooks Online. This role is responsible for maintaining accurate financial records across multiple revenue streams—including gallery/gift shop sales, classes, memberships, donations, and grants—and supporting financial reporting for leadership and the board. The ideal candidate is organized, proactive, and comfortable working independently while collaborating with the Executive Director.
Key Responsibilities
Financial Recordkeeping
- Maintain accurate and up-to-date financial records in QuickBooks Online
- Record and properly categorize all income and expenses across programs
- Reconcile bank and credit card statements monthly
Revenue Tracking (Arts-Focused)
- Track and reconcile gallery sales, including artist payouts/commissions
- Record class/workshop registration income and related expenses
- Monitor and record membership dues, donations, and sponsorships
- Track grant income and ensure proper coding (restricted vs. unrestricted)
Accounts Payable & Receivable
- Process invoices, payments, and reimbursements
- Ensure timely payments to artists, instructors, and vendors
- Monitor incoming payments and follow up as needed
Payroll & Contractor Support
- Assist with payroll processing
- Track payments to teaching artists and independent contractors
- Prepare or support annual 1099 filings
Reporting & Budget Support
- Generate monthly financial reports (Statement of Activities, Balance Sheet, Budget vs. Actual)
- Assist with tracking program budgets and overall cash flow
- Prepare financial reports for board meetings
- Support annual 990 tax preparation as needed
Nonprofit Financial Management
- Track restricted vs. unrestricted funds
- Assist with grant tracking and reporting documentation
- Help ensure compliance with nonprofit accounting best practices
Qualifications
Required:
- Experience with QuickBooks Online
- Previous bookkeeping experience preferred
- Strong understanding of basic accounting principles
- High attention to detail and accuracy
- Ability to manage confidential financial information
Preferred:
- Experience working with nonprofit organizations
- Familiarity with fund accounting and grant tracking
- Experience managing multiple revenue streams (retail, programs, donations)
- Experience preparing reports for boards and funders
Work Style & Traits
- Organized and deadline-driven
- Clear, proactive communicator
- Self-motivated and able to work independently
- Comfortable working in a small, community-focused nonprofit environment
- Interest in the arts and supporting local artists is a plus
To Apply Please submit a resume and brief cover letter outlining your experience with QuickBooks Online and bookkeeping to Jennifer Jacquot-DeVries, Executive Director, at [email protected] Apply tot his job Apply To this Job