Program Coordinator, Data Entry and Quality – Supporting arenaflex's Mission to Empower the Hospitality Industry

Location: Washington, District of Columbia, 20036, United States Department: Region 1 At arenaflex, we are dedicated to empowering the hospitality industry through education, training, and workforce development. Our mission is to create a more skilled and diverse workforce, and we are seeking a highly motivated and detail-oriented Program Coordinator to join our team. As a Program Coordinator, Data Entry and Quality, you will play a critical role in supporting our five key programs, which aim to provide opportunities for individuals seeking scholarships, educators and schools, military service members, employers and apprentices, and work entry and reentry programs for opportunity youth, high school students, and justice-involved individuals.

About arenaflex

arenaflex is a leading organization in the hospitality industry, dedicated to promoting education, training, and workforce development. Our foundation is committed to creating a more skilled and diverse workforce, and we strive to make a positive impact on the lives of individuals and communities. With a strong presence in Washington, D.C., we are proud to be a part of the region's vibrant hospitality industry.

Job Summary

We are seeking a Program Coordinator to provide essential data entry and quality control to our five key programs. The ideal candidate will have prior experience with coordinating and handling administrative tasks, specifically with data collection, entry, and database management. The Program Coordinator will work directly with programmatic teams to collect and enter data, with a specific emphasis on data entry for Federal grants and contracts. This position primarily supports data entry related to arenaflex's federal grants and contracts, and continuation of the role is contingent upon the foundation's ongoing receipt of funding from these sources.

Essential Functions

* Data Entry and Quality Control – 90% + Assist with the data collection, management, and reporting across all arenaflex programs + Responsible for regular data entry and quality control across multiple projects + Assist with the administration of data reporting for the work entry and reentry programs, including: - Reviewing data and documentation in CaseMGR for quality and completeness - Entering participant data into Department of Labor (DOL) Grantees Performance Management System (GPMS) - Cross-checking data from both systems for alignment - Assisting with quarterly reporting validation (and remediation, as needed) + Assist with the administration of data reporting for the Apprenticeship program, including: - Reviewing data collected from subcontractors for accuracy and proper format - Entering DOL outreach and employer data into Salesforce - Entering DOL RAPIDS apprentice data via Build Within API Connection + Assist with data entry related to the scholarships and grants application and award process, including uploading invoices to DocuPeak + Assist with data entry related to the Career Technical Education annual data collection process for schools/educators, including pulling reports + Other data entry and management tasks as needed

Skills & Knowledge Requirements

* Core Skills: + Proficiency in Excel + Intermediate knowledge of the Microsoft Suite of products, including Teams + Experience working with databases and managing stakeholder information in a confidential environment + Excellent attention to detail, ability to multitask, and demonstrates strong time management skills + Ability to quickly learn and new data entry systems and requirements + Ability to establish effective relationships across teams and work collaboratively + Ability to shift priorities and work in a fast-paced environment + Strong cross-referencing, proofreading, process-tracking, and record-keeping skills

• Additional Skills:

+ Must be able to work as an integral part of the arenaflex Programs Team + Must be able to maintain good rapport with all departments, as well as external partners + Must be able to cope within a fast-paced work environment + Must be able to focus and deliver on multiple projects + Must be able to understand the importance of the position for the success of the business + Flexible and resilient + Be on time and with a minimal amount of absence + Must be able to act with honor, character, and integrity

Required Experience

* Demonstrated experience with varied data entry and management across at least 2 types of systems

• Familiarity with foundations and/or the nonprofit sector a plus
• Fundamental knowledge of the restaurant industry a plus
• Grant data reporting a plus

Work Environment and Company Culture

arenaflex is committed to creating a positive and inclusive work environment that values diversity, equity, and inclusion. We strive to foster a culture of collaboration, innovation, and continuous learning. Our team is passionate about making a difference in the lives of individuals and communities, and we are seeking a Program Coordinator who shares our values and commitment to excellence.

Compensation, Perks, and Benefits

arenaflex offers a competitive salary and benefits package, including:

• Comprehensive health insurance
• Retirement savings plan
• Paid time off and holidays
• Professional development opportunities
• Collaborative and dynamic work environment

How to Apply

If you are a motivated and detail-oriented individual who is passionate about data entry and quality control, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!

Equal Opportunity Employer

arenaflex is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all individuals, regardless of their background, culture, or identity. Apply for this job