Accounts Receivable Coordinator

Unified Door & Hardware Group (UDHG) is a premier provider of commercial door, frame, and architectural hardware solutions serving customers across North America. The Accounts Receivable Coordinator is responsible for ensuring accounts receivable balances are accurate, current, and collected in a timely manner, involving communication with customers and internal teams to resolve billing issues and maintain strong collection practices.

Responsibilities

• Generate and analyze AR reports to support collection efforts
• Communicate with customers via phone and email to collect outstanding balances
• Maintain detailed and accurate collection notes within internal systems
• Track and manage aging reports to ensure timely follow-up
• Reconcile account variances and investigate discrepancies
• Partner with internal teams to resolve billing inquiries and disputes
• Process and complete payment waivers as needed
• Coordinate with vendors and internal stakeholders to obtain required waivers
• Facilitate and participate in weekly AR meetings
• Coordinate with Administrative Services for closeout documentation
• Maintain organized and up-to-date job files and records
• Ensure documentation of all collection activities for audit and reporting purposes
• Perform other duties as assigned to support Accounts Receivable and corporate objectives

Skills

• High school diploma or equivalent
• 1–3 years of experience in general accounting, accounts receivable, or collections
• Strong computer literacy and proficiency in Microsoft Office
• Advanced Excel skills
• Strong analytical and problem-solving abilities
• Ability to communicate effectively and professionally
• Detail-oriented with strong organizational skills
• Ability to work independently and collaboratively within a team environment
• Ability to follow established procedures and policies
• Strong sense of ownership, urgency, and follow-through
• Associate or Bachelor's degree in Accounting, Finance, or related field
• Experience in the construction or building materials industry

Benefits

• Medical
• Dental
• Vision
• HSA/ FSA plans
• Voluntary Life and Accidental Death & Dismemberment (AD&D) Insurance
• Critical illness, Hospital Indemnity, Accident Coverage
• Legal Insurance Plan
• Paid Time Off & Paid Holidays
• Generous 401(k) plan with company match

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