Program Coordinator, Data Entry and Quality – Web and Database Management
At arenaflex, we're seeking a highly organized and detail-oriented Program Coordinator to join our team in Washington, DC. As a Program Coordinator, Data Entry and Quality, you will play a vital role in supporting the success of our five key programs, which aim to empower individuals, educators, and employers in the hospitality industry. If you have a passion for data management, a keen eye for detail, and excellent communication skills, we encourage you to apply for this exciting opportunity.
About arenaflex
arenaflex is a leading organization in the hospitality industry, dedicated to providing education, training, and resources to individuals, educators, and employers. Our mission is to empower the next generation of hospitality professionals, and we're committed to creating a more inclusive and equitable industry. As a Program Coordinator, Data Entry and Quality, you will be part of a dynamic team that is passionate about making a difference in the lives of others.
Job Summary
We're seeking a highly organized and detail-oriented Program Coordinator to provide essential data entry and quality control to our five key programs. The ideal candidate will have prior experience with coordinating and handling administrative tasks, specifically with data collection, entry, and database management. The Program Coordinator will work directly with programmatic teams to collect and enter data, with a specific emphasis on data entry for Federal grants and contracts.
Essential Functions
As a Program Coordinator, Data Entry and Quality, you will be responsible for the following essential functions:
Data Entry and Quality Control (90%):
+ Assist with the data collection, management, and reporting across all Foundation programs + Responsible for regular data entry and quality control across multiple projects + Assist with the administration of data reporting for the work entry and reentry programs, including: - Reviewing data and documentation in CaseMGR for quality and completeness - Entering participant data into Department of Labor (DOL) Grantees Performance Management System (GPMS) - Cross-checking data from both systems for alignment - Assisting with quarterly reporting validation (and remediation, as needed) + Assist with the administration of data reporting for the Apprenticeship program, including: - Reviewing data collected from subcontractors for accuracy and proper format - Entering DOL outreach and employer data into Salesforce - Entering DOL RAPIDS apprentice data via Build Within API Connection + Assist with data entry related to the scholarships and grants application and award process, including uploading invoices to DocuPeak + Assist with data entry related to the Career Technical Education annual data collection process for schools/educators, including pulling reports + Other data entry and management tasks as needed
Skills & Knowledge Requirements:
+ Proficiency in Excel + Intermediate knowledge of the Microsoft Suite of products, including Teams + Experience working with databases and managing stakeholder information in a confidential environment + Excellent attention to detail, ability to multitask, and demonstrates strong time management skills + Ability to quickly learn and new data entry systems and requirements + Ability to establish effective relationships across teams and work collaboratively + Ability to shift priorities and work in a fast-paced environment + Strong cross-referencing, proofreading, process-tracking, and record-keeping skills
Additional Skills
* Must be able to work as an integral part of the arenaflex Programs Team
- Must be able to maintain good rapport with all departments, as well as external partners
- Must be able to cope within a fast-paced work environment
- Must be able to focus and deliver on multiple projects
- Must be able to understand the importance of the position for the success of the business
- Flexible and resilient
- Be on time and with a minimal amount of absence
- Must be able to act with honor, character, and integrity
Required Experience
* Demonstrated experience with varied data entry and management across at least 2 types of systems
- Familiarity with foundations and/or the nonprofit sector a plus
- Fundamental knowledge of the restaurant industry a plus
- Grant data reporting a plus
Work Environment and Company Culture
arenaflex is committed to creating a diverse and inclusive work environment that values and respects the contributions of all employees. We offer a dynamic and fast-paced work environment, with opportunities for growth and development. Our team is passionate about making a difference in the lives of others, and we're committed to creating a more inclusive and equitable industry.
Compensation, Perks, and Benefits
arenaflex offers a competitive salary and benefits package, including:
- Competitive salary
- Comprehensive health insurance
- 401(k) matching program
- Paid time off and holidays
- Professional development opportunities
- Flexible work arrangements
How to Apply
If you're a highly organized and detail-oriented individual with a passion for data management, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information]. We're an equal opportunity employer, and we welcome applications from diverse candidates.
Equal Opportunity Employer
arenaflex is an equal opportunity employer, and we welcome applications from diverse candidates. We are committed to creating a diverse and inclusive work environment that values and respects the contributions of all employees. We strongly encourage women, minorities, people with disabilities, and veterans to apply for our job openings.
Contact Information
If you have any questions or would like to learn more about this opportunity, please contact us at [insert contact information]. We look forward to hearing from you! Apply for this job