[Remote] Operations & Infrastructure Coordinator
Note: The job is a remote job and is open to candidates in USA. Wallick is dedicated to opening doors to homes, opportunity, and hope. The Operations and Infrastructure Coordinator provides structured administrative support to enhance the internal organization’s consistency and operational continuity, ensuring processes are executed on time and key documentation is organized and accessible.
Responsibilities
- Maintaining organized digital archives for agreements, grants, scholarships, surveys, billing documentation, and board materials
- Maintaining the master operations calendar and tracking recurring deadlines
- Maintaining templates and standardized documents used in recurring organizational processes
- Supporting documentation continuity and operational readiness as RRN grows and evolves
- Preparing and distributing annual service agreement packets using approved templates
- Tracking execution status and maintaining agreement archives and renewal timelines
- Coordinating annual scholarship and summer camp grant cycles, tracking application submissions and required documentation, organizing review materials, and maintaining award records
- Coordinating resident and property manager surveys, monitoring response rates, compiling summary data for leadership review, and maintaining survey archives
- Researching funding opportunities aligned with RRN priorities, maintaining a grant opportunity tracker with deadlines and requirements, and coordinating required documentation for grant submissions
- Assisting with preparation and organization of HUD and other program billing documentation, compiling required supporting materials for leadership review, and maintaining billing submission trackers and records
Skills
- A heart for service and strong work ethic
- Associate's or Bachelor's degree, or an equivalent combination of education and relevant experience
- Experience in nonprofit operations, administrative coordination, or program support
- Strong organizational and deadline management skills
- Ability to manage multiple recurring processes with accuracy and follow-through
- Ability to work effectively with leadership and program staff
- Strong written and verbal communication skills
- Proficiency in Microsoft Office applications, particularly Excel and Word
- Valid drivers' license
Company Overview