Administrative Assistant
Spencer Fane LLP is a law firm seeking an Administrative Assistant to provide administrative and project support to attorneys and paralegals. The role requires excellent organizational skills and the ability to manage multiple tasks in a dynamic environment.
Responsibilities
- Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient
- Assists with coordinating incoming and outgoing communications (including telephone, e-mail and fax)
- Communicates timely with clients in a professional manner with discretion and confidentiality
- Proactively manages busy calendars, including frequent court appearances and filing deadlines
- Handles expense reporting, time entry, reimbursements, invoice payments, check requests and prebills
- Responsible for printing, scanning and mailing documents
- Maintains accurate electronic filing and organizational systems with the highest regard for ease of use and timely retrieval of documents
- Responsible for opening new matters, filing new cases, summons, dismissals and satisfactions, and communicating court results
- Independently uses sound judgment and initiative to successfully execute against established deadlines
- Assist paralegal with other client/matter related tasks
- Other duties and projects as assigned
Skills
- High School Diploma
- Execution-oriented, self-starter, and self-navigator who can prioritize tasks and balance the demands of multiple projects and stakeholders
- Excellent oral and written communication skills
- Excellent organizational abilities
- Strong attention to detail and problem-solving skills
- Advanced skills with Microsoft Office required, including Excel, Word, and Outlook
- Notary Certificate
- Experience in fast-paced office setting
- Experience in law firm or legal department
- Adobe experience
Benefits
- Medical
- Vision
- Dental
- PTO
- 401k
- Life
- Disability
Company Overview