Talent Acquisition Administrator
About the role
We’re looking for a Talent Acquisition Administrator to join our ANZ team and support our Talent Acquisition team across Australia and New Zealand. This fast-paced role involves engaging with team members in multiple locations and time zones, so strong organisational skills and the ability to manage competing priorities are essential. You’ll need to be proactive—never hesitating to reach out, follow up, and drive recruitment activities forward. If you’re someone who thrives in a busy environment, enjoys tackling existing & new projects, and is always seeking ways to improve processes, you’ll fit right in. Time management and prioritisation come naturally to you, and you bring a good sense of humour to work every day, we believe in having fun while achieving great results together.
Day to day tasks would involve
Coordinate and support the administrative requirements for all recruitment activities, ensuring smooth workflow and effective communication with TA Team.
Point of contact for weekly internal job bulletins and manage all associated processes.
Maintain and update the Applicant Tracking System (Taleo), ensuring candidate and job records are current and reliable.
Assist TA team by preparing sourcing reports, maintaining candidate pipelines, and tracking progress for job requisitions.
Request reference checks and document related communications between TA team members, managers, and candidates.
Support the implementation of sourcing strategies by managing job postings, online advertisements, and other recruitment-related communications.
Assist the team in monitoring applicant flow and pipeline movement.
Ensure all candidate data, notes, and related documentation are on Taleo and the Recruitment SharePoint.
Maintain Taleo, ensuring all required internal contacts are on the system.
Be the point of contact for the Global Mobility team, advertising and managing all information required for Labour Market Testing.
Collaborate with TA Consultants and team members to improve administrative processes and enhance recruitment operations.
Manage ANZ TA Email inbox.
Work with TA consultants to track agency spend
Serve as a resource for best practices in recruitment administration and system usage.
What we offer
Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
Option to purchase up to 4 weeks additional leave.
Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
Mentoring for your own development and the opportunity to mentor others
A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
Professional Memberships
Salary Continuance Insurance (SCI)
Mental Health and Wellbeing Programs
Service Recognition Awards
Employee Assistance Program
About Stantec
The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Culture
Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI+, neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.
How to apply
If this position is of interest, please apply directly, applications close Sunday 26th April 2026
To be successful for this role you’ll need:
Relevant qualification in Human Resources or a related discipline.
Minimum of 2 years’ experience in recruitment or HR administration or a similar support role.
Excellent verbal and written communication skills, with the ability to interact professionally with candidates and stakeholders at all levels.
Strong organisational and administrative skills, with a proven ability to manage competing priorities and high- volume workloads.
Strong knowledge in using suite of tools and serves as a subject matter expert in talent data management and reporting.
Exceptional attention to detail, ensuring accuracy and compliance across recruitment process and documentation.
Ability to work effectively in a team environment.