Experienced Data Entry Specialist – Legal Records Processing
At arenaflex, we're dedicated to delivering exceptional support services to our clients across the U.S. and internationally. As a rapidly growing national provider of legal and corporate support services, we're seeking a detail-oriented and dependable Data Entry Specialist to join our team in Irvine, CA. If you're an organized multitasker with a sharp eye for detail, this is your opportunity to play an essential role in the legal support process.
About arenaflex
arenaflex is a trusted partner in the legal and corporate support services industry. Built on a foundation of trust, professionalism, and innovation, we deliver customized solutions with unmatched personal service to our clients. Our team is passionate about providing exceptional support, and we're committed to creating a work environment that fosters growth, collaboration, and excellence.
Key Responsibilities
As a Data Entry Specialist at arenaflex, you'll be responsible for:
- Accurately inputting client order data received via fax, email, or phone into our system
- Generating and maintaining legal documents such as custodian letters, certifications, affidavits, and notices
- Using Crystal Reports to create and manage custom client questions
- Ensuring proper delivery of notices to all counsel of record via fax or FedEx
- Completing tasks within the research queue and documenting MTQ/Rule 11 information
- Supporting expeditors, billing team, and managers with data integrity and workflow updates
- Maintaining strict compliance with HIPAA and all confidentiality protocols related to medical and legal records
- Operating fax machines, scanners, and copiers as part of daily workflow
- Performing other duties as needed to support departmental and client needs
What You Bring
To succeed in this role, you'll need:
- A positive, team-oriented mindset and strong communication skills
- Ability to prioritize and adjust to shifting deadlines in a high-volume environment
- Keen attention to detail with a strong commitment to data accuracy and efficiency
- Comfortable working independently as well as collaboratively with cross-functional teams
- Proficiency in Microsoft Outlook, Word, Adobe Acrobat, and general internet applications
- Familiarity with subpoenas, written depositions, and affidavits is a plus
- Flexible schedule with availability for occasional overtime when needed
- Excellent punctuality and attendance record
Qualifications
To be considered for this role, you'll need:
- High school diploma or equivalent required
- Legal terminology knowledge preferred but not required
- Prior data entry or administrative experience in a legal or medical setting is a plus
- Demonstrated ability to manage confidential information and comply with data privacy standards
- A self-starter who strives for operational excellence and takes initiative in problem-solving
Career Growth Opportunities and Learning Benefits
At arenaflex, we're committed to helping our employees grow and develop their skills. As a Data Entry Specialist, you'll have opportunities to:
- Develop your skills in data entry, record management, and customer service
- Collaborate with cross-functional teams to deliver exceptional support services
- Participate in training and development programs to enhance your knowledge and skills
- Take on new challenges and responsibilities as you grow in your role
Work Environment and Company Culture
Our Irvine office is a dynamic and supportive work environment that fosters collaboration, innovation, and excellence. As a Data Entry Specialist, you'll be part of a team that's passionate about delivering exceptional support services to our clients.
We offer
- A comprehensive benefits package, including medical, dental, and vision insurance
- A 401(k) retirement plan with company match
- Paid time off and holidays
- Opportunities for professional growth and development
- A dynamic and supportive work environment
Compensation, Perks, and Benefits
We offer a competitive salary range of $19-22 per hour, depending on experience. In addition to your salary, you'll also receive:
- A comprehensive benefits package, including medical, dental, and vision insurance
- A 401(k) retirement plan with company match
- Paid time off and holidays
- Opportunities for professional growth and development
- A dynamic and supportive work environment
How to Apply
If you're a motivated and detail-oriented individual who is passionate about delivering exceptional support services, we encourage you to apply for this role. Please submit your resume and cover letter to our online application system. We can't wait to hear from you!
Equal Employment Opportunity
arenaflex is an equal employment opportunity employer and prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status. We're committed to creating a diverse and inclusive work environment that fosters growth, collaboration, and excellence. Apply for this job