Experienced Customer Onboarding Specialist – Healthcare Scheduling Software Implementation and AI-Driven Onboarding

At arenaflex, we're revolutionizing the healthcare industry with cutting-edge scheduling software that simplifies complex logistics. As we scale, we're seeking a Customer Onboarding Specialist who will play a pivotal role in training new users, supporting their transition to AI-driven tools, and building a lasting customer success framework.

About arenaflex

arenaflex is a fast-growing SaaS company that's transforming the healthcare landscape with innovative solutions. Our mission is to empower healthcare professionals with intuitive tools that streamline scheduling, improve patient outcomes, and enhance the overall care experience. With a strong focus on customer success, we're committed to delivering exceptional support and guidance to our clients as they navigate our sophisticated software.

Job Description

As a Customer Onboarding Specialist at arenaflex, you'll be responsible for guiding clients through the initial setup and training phases of our scheduling software. You'll create tailored onboarding journeys, provide key input into building our knowledge base for AI-supported onboarding, and serve as a bridge between customers and internal teams. Your expertise will help identify opportunities for automation and improved support processes, while actively participating in the evolution of our onboarding strategy.

Key Responsibilities

* Train customers on how to effectively use arenaflex's sophisticated scheduling software

• Build onboarding plans, training materials, and video seminars tailored to healthcare clients' unique needs
• Set up and configure customer accounts based on workflow requirements and role-based access needs
• Guide clients through early adoption of our AI-driven onboarding features and knowledge base
• Deliver clear, empathetic, and timely communication via video calls, chat, and email
• Contribute to and help expand our onboarding knowledge base to scale client self-service
• Provide support via Zendesk during onboarding phases (including limited weekend availability)
• Collaborate with cross-functional teams (product, engineering, and automation) to resolve issues and improve onboarding tools
• Identify opportunities for onboarding automation and communicate needs to the product team
• Lead onboarding projects, track milestones, and conduct post-project reviews to ensure continuous improvement
• Communicate expectations proactively and manage escalations with professionalism and tact
• Build strong, trust-based relationships with clients from diverse backgrounds and time zones

Qualifications

* Bachelor's or Master's degree, preferably in a technical, business, or healthcare-related field

• 3+ years in a customer-facing or technical onboarding role in a SaaS environment
• Proven experience with project management; PMP certification is a plus
• Excellent communication and presentation skills—confident leading customer-facing sessions
• Strong technical acumen and ability to learn complex systems quickly
• Experience in healthcare or familiarity with healthcare workflows is a strong plus
• Comfortable working independently and prioritizing in a fast-paced, dynamic setting
• High levels of patience, empathy, adaptability, and problem-solving ability
• Fluent English (C1 level or higher); multilingual skills are a bonus
• Experience working across time zones and multicultural teams

Bonus Points

* Experience with support ticketing systems (e.g., Zendesk)

• Background in agile, Scrum, or familiarity with scrum master practices
• Previous experience contributing to onboarding automation or AI-assisted support systems

What We Offer

* Hourly compensation (competitive rate based on experience)

• 100% remote work flexibility with a supportive and collaborative team culture
• A kind, mission-driven group of professionals passionate about improving healthcare
• Opportunities for growth, ownership, and contributing to meaningful innovation
• Occasional team-building meetups and retreats
• The chance to shape the onboarding process for a company embracing AI and automation

Work Environment and Company Culture

At arenaflex, we value a culture of collaboration, innovation, and customer-centricity. Our team is passionate about delivering exceptional support and guidance to our clients, and we're committed to creating a work environment that fosters growth, learning, and fun. As a remote team, we prioritize flexibility and autonomy, while also encouraging regular check-ins and team-building activities to ensure everyone feels connected and supported.

Compensation and Benefits

We offer competitive hourly compensation based on experience, as well as a comprehensive benefits package that includes:

• Health, dental, and vision insurance
• 401(k) matching program
• Paid time off and holidays
• Professional development opportunities
• Access to cutting-edge technology and tools
• A dynamic and supportive work environment

How to Apply

If you're a motivated and customer-focused professional with a passion for healthcare and technology, we encourage you to apply for this exciting opportunity. Please submit your resume, cover letter, and any relevant work samples to [insert contact information]. We can't wait to hear from you! Apply for this job