Accounts Payable Associate

About Us

Barkbus is the nation's premier mobile dog grooming company. We are dog-loving creatives, operators, technologists, and entrepreneurs taking a Silicon Valley startup approach to disrupt and modernize the fragmented legacy pet grooming industry. Driven by our mission to deliver joy to pets and their people, we're proud to operate across California, Nevada, Arizona, Colorado, Texas, Illinois, Connecticut, New York, New Jersey, Georgia, North Carolina, South Carolina, Florida, and Virginia. We’re the fastest-growing pet health & wellness startup in the country and would love for you to join us in building the nation’s beloved pet brand.

Who We Are

We’re a collaborative, high-quality team of dog-lovers that solves problems with thoughtfulness, empathy, and speed. We have a big dream: to build a generational company that remakes the pet health & wellness industry nationally. We’re a fun, ambitious group that is working to build something new in pet care. We move with high velocity, collaborate closely, and deliver results faster than anyone in the market. We want your time at Barkbus to be the greatest time of your career. If you’re ready to build the future of pet care with high standards and speed, come on board. We need exceptional people to help us build something new in the world.

About This Role

The Accounts Payable Associate will be a key member of the Barkbus Finance & Accounting team, owning the day-to-day execution of our AP function. This is a hands-on role where accuracy, accountability, and follow-through matter. You'll manage full-cycle accounts payable — from invoice intake and coding to payment processing and vendor management — while supporting the integrity of our financial records across systems.

This role is ideal for a detail-oriented, process-driven accountant who takes ownership of their work, communicates proactively with vendors and internal stakeholders, and wants to grow their career inside a high-velocity, mission-driven company.

Role & Responsibilities

Accounts Payable Processing

• Perform full-cycle accounts payable functions: code, vouch, review, and process vendor invoices in compliance with AP internal controls, policies, and procedures.

• Coordinate invoice processing for payment, including 3-way matching, GL coding, data entry, and securing required approvals within the accounting system.

• Review and complete all credit card transactions in Ramp, including accurate GL coding.

• Execute weekly payment processing readiness; ensure timely disbursements and accurate records.

Vendor & Contract Management

• Set up new vendors; maintain W-9 and W-8BEN documentation to ensure compliance.

• Capture financial commitments from fully executed contracts to establish payment schedules, milestones, GL codes, and dimensions.

• Respond to and resolve vendor and employee inquiries in a timely, professional manner.

• Maintain the AP inbox, related files, and records with a high degree of organization and completeness.

Compliance & Reporting

• Maintain 1099 vendor data throughout the year and support accurate annual 1099 filing.

• Ensure adherence to AP internal controls and company financial policies.

• Support ad hoc requests from the Finance & Accounting team as needed.

Qualifications & Experience

• 2–4 years of accounts payable or general accounting experience; full-cycle AP experience strongly preferred.

• Solid understanding of 3-way matching, GL coding, and AP internal controls.

• Experience with accounting systems; familiarity with QuickBooks and Ramp a plus.

• Proficiency in managing vendor relationships and resolving discrepancies independently.

• Strong organizational skills with close attention to detail and a low tolerance for errors.

• Clear, professional communicator — comfortable working across vendors, employees, and finance leadership.

• Ability to manage multiple priorities in a fast-paced, high-growth environment.

• Experience with 1099 preparation and W-9/W-8BEN compliance preferred.

• Excited by pets, people, and the opportunity to help build something special.

Compensation & Benefits

• $1,500, paid out monthly

Equal Opportunity

Barkbus is an equal-opportunity employer who celebrates diversity. Come as you are.

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