Financial Officer

About Us

Choice Homecare and Choice Healthcare Inc. are two organizations that work as one united team. Team Choice was founded in 2011 as a private-pay homecare provider and has grown into a leading community and homecare company with over 130,000 care hours annually. To our clients we are known for our excellence and long-term loyalty with patients and caregivers, serving private-pay and Ontario Health at Home. To our caregivers we are the dedicated and supportive backbone to providing our community with compassionate and high-quality homecare services to both our patients and their families in maintaining independence and dignity in the comfort of their own homes.

Who we are looking for;

The Financial Officer will be responsible for managing payroll, invoicing, accounts payable and receivable, and ensuring compliance with all relevant government regulations. This person plays a critical part within our management structure by supporting the financial health of the organization.

As a hands-on role player, you are the linchpin to all aspects of financial and accounting operations with a desire to work on strategic projects that will aid us in growing the business. Ideally, you are someone who is comfortable rolling up your sleeves to lead accounting operations as well as confident enough to advise management of the risks. The next Financial Officer thrives in a fast-paced environment, is a team player and has an excellent ability to prioritize individual and team objectives while developing the accounting infrastructure.

What we offer;

Team Choice offers both a competitive compensation package and a supportive inclusive team culture. Compensation includes salary, ($59,000-64,000), company paid health benefits, RRSP matching, as well as CAA membership and other health benefits. The Team Choice culture centered in Health Care industry, includes support for remote work and free parking on days in the office, frequent paid team lunches, office celebrations, paid health and vacation leave including your birthday!

Key Duties and Responsibilities:

Accounting Operations:

• Manage daily accounting functions, patient and staff inquiries, investigate discrepancies and resolve issues
• Ensure timely execution and review of month-end and quarter-end close activities including account reconciliation, analysis, and reporting (P&L, balance sheet, AR/AP outstanding, statement of cash flows)
• Assist in the year-end closing (managed by external accountant)
• Work on the annual budgeting and forecasting, including client rates and frontline workers’ compensation
• Data analysis: analyze financial data to identify trends, variances and areas for improvement
• Track and monitor KPIs including overtime, billing errors and past-due accounts
• Participate in weekly management meetings
• Ensure all activities are done in a timely manner

Accounts Receivable

• Prepare and process weekly, bi-weekly, and monthly invoicing through AlayaCare and QuickBooks.
• Contact clients with past-due accounts and implement collections procedures in line with company policy.
• Revision of service rejections from Ontario Health at Home and coordination with the Care Coordinator, looking for constant improvement.

Accounts Payable and Payroll Management

• Manage accounts payable and receivable processes, continually seeking efficiencies and improvements.
• Perform monthly bank reconciliations
• Lead full-cycle month-end close process, including preparation and review of financial statements.
• Prepare and process bi-weekly payroll through AlayaCare and QuickBooks, ensuring compliance with all government legislation.
• Prepare and submit government remittances, filings such as T4s, T2200s, WSIB, GST, and EHT
• Prepare and submit Records of Employment (ROEs) as required.

Other Duties as required

Qualifications/Requirements:

• Post-Secondary education in Accounting or related discipline
• At least 1 year of work experience in an accounts payable/receivable function.
• Accurate and efficient data-entry skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with QuickBooks, and related utilities.
• Experience with AlayaCare (schedule and billing experience) is an asset
• Solid understanding of Canadian payroll legislation, tax compliance, and government reporting requirements.
• Customer service skills are required
• Ability to effectively communicate orally and in writing in English.
• Must possess the ability to problem solve and prioritize tasks while keeping a calm and professional demeanour in dealing with stressful situations