Administrative Assistant

40 hours per week

Position: Administrative Assistant

Company Overview:

Ruiz Financial Solutions, Ltd Co. is a leading financial services company that specializes in providing comprehensive solutions to individuals and businesses. Our team of experienced professionals is dedicated to helping our clients achieve their financial goals through personalized strategies and top-notch customer service.

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong communication and multitasking skills, as well as the ability to work effectively in a fast-paced environment. This is a full-time position, with a 40-hour work week, at our office location.

Key Responsibilities:

- Provide administrative support to the team, including answering phone calls, scheduling appointments, and managing calendars

- Prepare and edit documents, reports, and presentations

- Maintain and organize physical and digital files

- Assist with client communication and correspondence

- Coordinate and schedule meetings, conferences, and events

- Handle office supply inventory and ordering

- Manage incoming and outgoing mail and packages

- Perform general office duties, such as photocopying, scanning, and filing

- Collaborate with team members to ensure efficient workflow and completion of tasks

- Maintain confidentiality of sensitive information

- Other duties as assigned

Qualifications:

- High school diploma or equivalent; associate's or bachelor's degree preferred

- 1-2 years of administrative experience, preferably in a financial or professional services setting

- Proficient in Microsoft Office Suite and other relevant software programs

- Excellent communication and interpersonal skills

- Strong organizational and time-management skills

- Ability to prioritize tasks and meet deadlines

- Detail-oriented and able to maintain accuracy in a fast-paced environment

- Self-motivated and able to work independently as well as in a team

- Professional demeanor and appearance

Benefits:

- Competitive salary

- Health, dental, and vision insurance

- Retirement plan options

- Paid time off and holidays

- Professional development opportunities

- Positive and collaborative work environment

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If you are passionate about providing exceptional administrative support and want to be part of a dynamic and growing company, we encourage you to apply for this position. We look forward to reviewing your application.