Transaction Coordinator Assistant

This is a remote position.

This is a remote position.

Note: This is not an entry-level position. Only applicants with relevant experience will be considered.

About Us:

We’re Level, a fast-moving and fast-growing US-based company connecting work-from-home Filipinos (Virtual Assistants) with our clients located in the US. In the past few years, our company has seen rapid and exponential growth, even through the pandemic. We attribute this growth to how we focus on employee satisfaction as our priority, which in turn leads to satisfied clients. We value being dependable, relational, humble, and just, and we are looking for people who resonate with these qualities.

This is a support role to a Transaction Coordinator, focused on backend operations, compliance, and administrative execution. This is not a full-cycle TC position. The role exists to remove operational bottlenecks and allow leadership to focus on client-facing responsibilities.

You will report directly to leadership and operate within structured systems and workflows. Over time, the role may expand into junior TC responsibilities based on performance and trust.

We expect accuracy. We expect efficiency. We expect accountability.

Key Responsibilities

• Manage compliance tasks including document review, uploads, and file organization

• Ensure all transaction files are complete, organized, and submitted on time

• Maintain and update records within internal systems and tracking tools

• Execute templated email communications and follow-ups

• Prepare and draft amendments and supporting documents for review

• Send documents for signature and track completion status

• Monitor transaction progress and flag missing or incomplete items

Expectations

• Minimum 2+ years experience in real estate transaction support or similar role

• High attention to detail; able to catch errors before submission

• Strong written communication; clear, concise, and professional

• System-oriented; able to follow workflows, checklists, and structured processes

• Able to manage multiple tasks and deadlines without compromising accuracy

• Resourceful; resolves issues independently before escalating

• Comfortable working in a fast-paced, deadline-driven environment

• Receptive to feedback and able to improve quickly

• Demonstrates ownership and accountability; completes work without constant direction

Tools:

• AFrame

• Business Tracker

• Google Workspace/Suite

Schedule: Monday – Friday, 8:00 AM – 5:00 PM CT

Benefits:

• Company-paid comprehensive HMO for you and a dependent - not just an allowance! Plus, the option to add additional dependents.

• Company-paid life insurance with ₱100,000 and AD&D coverage

• At least 7 days annual paid time off

• Client specific bonuses and incentives will be given 100%

• Guaranteed pay on time, every time (3% higher exchange rates than most payment systems - we take care of transaction fees so you don't have to!)

• Annual Year-End Party!

Benefits

To succeed in this role, you'll need the right tools. Please ensure you meet the required system specifications.

If you are a top-tier talent who is looking for a people-first and very dynamic team, we invite you to join our client’s growing company. Apply now!