Executive Assistant to the Head of Kardex Autostore

Your tasks

• Provide comprehensive executive support, including calendar, travel, expense management, and proactive coordination of priorities for the Head of the Business Unit Autostore

• Coordinate global meetings and communications, managing time‑zone scheduling, agendas, materials, Microsoft Teams sessions, and timely distribution of minutes.

• Prepare high‑quality executive documents, such as presentations, reports, updates, and briefing papers, ensuring accuracy and punctual delivery.

• Serve as a central communication link, liaising with senior leaders (including CEO and CFO), global executive assistants, and cross‑functional teams to ensure clear and consistent information flow.

• Organise events and maintain administrative structure, including workshops, management meetings, organisational charts, documentation, and providing cover for assistant colleagues; efficiently use AI to streamline repetitive tasks.

Your profile

• Relevant education and training, such as commercial training or a degree in business administration or office management, with additional executive‑support training as an advantage.

• Extensive experience as an executive or senior assistant, ideally in a similar, high‑responsibility role.

• Strong technical skills, including full professional English proficiency, advanced MS Office/Office 365 capability (especially PowerPoint, Excel, and Teams), and effective use of AI for efficiency. Besides fluent Portuguese, also other languages are a plus.

• Exceptional organisational, coordination, and multitasking abilities, particularly in global and virtual environments, with the capability to manage multiple priorities independently.

• High level of professionalism, including reliability, discretion, strong communication skills, and a proactive mindset that anticipates executive needs.

We offer: 

• Long-term prospects: A secure job in a fast-growing, international company with exciting development opportunities and interesting and varied tasks in a future-oriented environment  

• Valuable support: Great team spirit, elaborate onboarding and a wide range of training opportunities in our own academy at the Bellheim site as well as an Employee Assistance Program (Lyra)

• Tangible added value: Flexible working hours, annual vacation on behalf of the respective country regulations

• Visible benefits: Attractive salary, company pension plan and capital-forming benefits - depending on location 

• Attractive extras: Corporate benefits, company and team events,

Ready to join? Apply now and start your journey with us!

If you’re a passionate assistant who likes to be the co-pilot and organize in the back — we’d love to hear from you.

Please send us your application with a possible start date via our career page. If you have any questions, please contact Veronika Wieland-Kolumban by phone +49 (8283) 999216