Talent Acquisition Specialist

Get to know us

Ideals is a global B2B SaaS product company recognized as the most highly rated and customer-centric brand in the secure business collaboration market. Trusted by over 2,000,000 users from 300,000 companies globally, we help people run high-stakes processes and make important decisions with less stress, higher quality, and shorter hours.

Ideals Virtual Data Room (VDR): Secure document sharing and collaboration for due diligence, fundraising, corporate reporting, licensing, clinical trials, and other complex transactions.

Ideals Board: Board and leadership collaboration platform for faster, safer, and more compliant decision-making.

The role

At Ideals, our rapid growth and team expansion – 2x growth over the past 4 years across 30+ locations – are driven by our people. We are committed to building a world-class, diverse team to sustain this momentum.

We're looking for a GTM Talent Acquisition Specialist to support our ambitious goal of scaling operations twice in the next 4 years. You'll mainly work on roles within our Sales and Marketing teams (mostly in the APAC), managing the entire candidate funnel from screening to job offer. Our recruitment process prioritizes quality assessment and attracting top talent in the market.

You’ll have the possibility to innovate, optimize processes, and build partnerships with hiring managers, acting as a partner and advisor. You'll be supported with top-tier recruitment tools (Ashby, Metaview, LinkedIn Recruiter, Monday) to ensure efficiency, speed, and quality in hiring.

This is a fully remote role within Malaysia.

What you will do

• Plan, organize, and lead the process of closing the vacancy as a project manager

• Organize and moderate high-quality and prompt communication within the hiring project team

• Execute proactive sourcing strategies across multiple channels (LinkedIn, referrals, job boards, and networks) to identify top GTM talent.

• Facilitate the design of the assessment process and tools, when necessary

• Assess competencies & values fit of candidates with relevant assessment methods (screening calls, CBI, organizing tests, and conducting role-plays)

• Meet SLAs, deadlines, and recruitment process stages

• Maintain project documentation and analytics

• Engage in recruitment marketing activities and campaigns

• Provide excellent candidate experience

• Partner closely with internal stakeholders, including hiring managers and HR teams, to align on role requirements, interview structures, and candidate experience

• Manage projects across APAC (90%) and other international regions (10%)

What we look for

• 1+ years of experience in talent acquisition or sales operations

• Experience in managing full-cycle of recruitment projects

• Expertise in cross-cultural communication and behaviour

• Understanding of international sourcing principles

• Rapport and relationship-building skills

• Fluency in English (C2)

• Proficiency in any of the following languages is preferred: Japanese or Korean

Nice to have

• Knowledge of a competency-based approach in interviewing

• Strong networking skills

Our assessment process

• Screening call with the TA Specialist (45 mins)

• Role play with the TA Lead (60 mins)

• Competency-based interview with the Talent Acquisition Specialist (90 mins)

• Case study (2-3 hours)

• Hiring Manager interview (60 mins)

What we offer

We highly value our people, so we will empower you with all the resources and support to help you reach your full potential.

For your best work

• Remote-first flexibility to shape your ideal workday

• Home workplace budget

• Co-working expense coverage

• Individual IT budget for extra equipment

• Top-tier tech and AI-powered tools

For your growth

• Access to Ideals Academy with numerous courses

• Investment in external learning and development activities

• Guidance in Personal Development Plan creation

• Professional literature and subscriptions coverage

• Support of your passion as a speaker or writer

• Internal talent mobility opportunities

For your well-being

• Tailored Wellness Package for your physical and mental health

• Funding for sports competitions

• 18 business days of annual leave

• Paid health-related time off

Extra perks

• Budget for meetups with your local team

• Generous internal referral program

Our culture

Commitment, Excellence, Collaboration, Trust and Care are core values to the Ideals team. For us, these are the principles that every Idealer lives and breathes. We are on the lookout for like-minded individuals who share our values. By doing so, we create a team where talents feel at ease and work to the best of their abilities.

Discover more.

Ideals is an equal opportunity employer

Ideals is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, or citizenship.