HR / Leave Administrator

About the position Come join our award-winning firm! Are you an HR professional with a passion for navigating the ever-changing HR landscape and providing top-tier service? At Matrix, we’re committed to excellence both for our clients and our employees, and it shows. We have been recognized as a Best Firm to Work For by the Zweig Group for three years running and by numerous local organizations. We are seeking an experienced Leave/HR administrator to support our leave programs company-wide and the Denver and Lone Tree offices day-to-day, ensuring our employees receive the service and guidance they need. Our ideal teammate will have a strong background in leave administration to include state, federal and corporate leave programs; experience with new employee orientation; be a great communicator and have an “all hands on deck” mindset. This is a full-time position eligible for a hybrid work arrangement after the first few months of training. After the training period, the HR Administrator will be required to be in the downtown Denver office for a minimum of three days per week (ECO Pass provided) and will be required to travel to the Lone Tree office at least monthly. Training will require some travel to the Colorado Springs office. As an employee-owned company we are committed to fostering, cultivating, and preserving a culture of diversity, respect, and excellence. We have a friendly, collegial, cooperative atmosphere and offer a full range of benefits including an Employee Stock Ownership Plan (ESOP); medical, dental, vision, disability, and life insurance; an Employee Assistance Program; identity theft protection; holiday, vacation, and sick leave; training and education; and a 401k. Matrix employees are encouraged to participate in employee wellness programs, social committees, service projects, and community educational outreach programs. Salary Range: $32.00 - $36.00 per hour plus participation in our bonus program. The expected starting salary range for this position is displayed in accordance with the Colorado Equal Pay for Equal Work Act. The final agreed upon compensation is based on individual experience, qualifications, and education. Summary: The Human Resources/Leave Administrator assigned to the Denver office supports corporate and office-specific human resources functions. The HR Administrator will be responsible for leave administration company-wide, assisting employees and supervisors through the leave process and liaising with the third-party provider. The HR Administrator will also support the new hire orientation and onboarding process as well as provide day-to-day HR support for employees.

Responsibilities

• Cultivate a positive and welcoming work environment through superior customer service to employees and facilitating/participating in various employee engagement initiatives.
• Leave administration: respond to employees’ requests for leave, educate employees and supervisors on leave policies, ensure completion of all required forms, respond to requests from leave policy providers, track employee leaves, assist employees with leave questions and escalate as needed.
• Conduct New Employee Orientation (NEO) for Denver and Lone Tree hires. Provide back up to other locations (in-person in Colorado Springs or remotely for other locations).
• Coordinate with third-party IT provider to facilitate new employee IT onboarding and terminated employee offboarding.
• May assist with accurately entering new hires, terminations, promotions, and other employee changes into payroll/HRIS (ADP Workforce Now) and ERP system.
• Provide day-to-day support for employees’ questions regarding HR issues.
• Deploy 3- and 6- months new hire surveys and conduct 9-month surveys and exit interviews and distribute feedback to HR team and supervisor.
• Assist with enrollment of benefits for new hires and open enrollment administration.
• Support HR projects such as continuous improvement initiatives and new program development and administration.
• May attend Colorado-based career fairs.
• Generate reports as scheduled or requested ad hoc from ADP and ERP.
• Provide HR updates in monthly Denver office staff meetings.
• Create and/or maintain operating procedures for all performed functions.
• Participate in company-wide committees.
• Provide occasional administrative support to HR leadership or corporate leadership team members.
• Assist with general office administration duties as needed.

Requirements

• Minimum of five (5) years of direct HR experience to include at least three (3) recent years of leave administration (to include state paid leave programs) and three (3) years of experience with new employee orientation, benefits administration or support, employee engagement, and supporting supervisors with personnel issues. Note that this is not a recruitment position and recruiting experience without the above additional experience will not meet the minimum requirement.
• Excellent communication skills, both verbal and written.
• Excellent attention to detail.
• Able to maintain a high degree of confidentiality.
• Ability to professionally and confidently interact with staff at all levels of the organization.
• Ability to work well both independently and as a collaborative team member.
• Proficiency in Microsoft Suite of products, particularly Excel, Word, Outlook, Teams, and SharePoint.
• Thorough understanding of benefit programs including high-deductible health plans and various other health and wellness plans.
• In depth understanding of leave laws and procedures to include but not be limited to FMLA, disability, and state leave programs.
• Thorough understanding of HR policies and employment laws.
• Ability to prioritize work effectively and meet deadlines.
• Current driver license and acceptable driving record (MVR will be required).
• Ability to travel as necessary. Travel required between Colorado offices and occasionally to colleges/universities for career fairs.
• High school diploma required

Nice-to-haves

• HR experience in a professional services environment/AEC industry is preferred.
• Experience with ADP Workforce Now preferred.
• degree in HR or related field a plus.

Benefits

• Employee Stock Ownership Plan (ESOP)
• medical, dental, vision, disability, and life insurance
• Employee Assistance Program
• identity theft protection
• holiday, vacation, and sick leave
• training and education
• 401k

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