Expense Specialist

Skadden, Arps, Slate, Meagher & Flom LLP is one of the most prestigious law firms in the world, known for its innovative approach and high-quality legal advice. The Expense Specialist role involves auditing expense reports, ensuring compliance with guidelines, and managing various financial processes within the firm.

Responsibilities

• Reviews expense reports received from firm employees and partners, checking accuracy of coding for client matters and disbursement codes
• Ensures expenditures are in compliance with firm and tax authority guidelines, verifying that appropriate supporting documentation is included
• Communicate orally and/or in writing any issues with the person submitting the expense report, adjusting expense reports as needed
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others
• Adds notations and appends imaged documents as needed
• Processes weekly check/ACH payments and distribution of payments
• Processes files received from internal and external sources related to firm expenditures, reviewing for accuracy and completeness
• Reconcile and correct rejected transactions
• Prepare AP sessions if appropriate
• Manually enter and post client disbursement batches received from Firm's domestic and international offices
• Adjust time entries as requested
• Complies with and understands Firm operation, policies and procedures
• Manages Firm resources responsibly
• Performs non-routine assignments and other special projects
• Performs other related duties as assigned

Skills

• Knowledge of relevant firm computer software programs (e.g., Chrome River, Aderant, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Thorough knowledge of bookkeeping practices
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• High School Diploma or equivalent
• Minimum six months' related experience

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

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