Office & Administrator Lead

Ascend Analytics is a company focused on climate technology software and services that provide critical insights for the energy transition. The Administrative & Office Lead will oversee daily office operations, ensuring efficiency and providing administrative support across various teams, while maintaining a professional environment.

Responsibilities

• Oversee day-to-day office operations to ensure a smooth and efficient work environment
• Manage office supplies, equipment, and vendor relationships
• Coordinate office maintenance, facility needs, and workspace organization
• Answer and route the company’s main phone line and manage building access
• Serve as the primary point of contact for office-related issues
• Order snacks, stock the kitchen, and maintain a well-organized and tidy office environment
• Greet visitors and ensure a professional front office experience
• Coordinate meetings, events, and assist with planning company functions
• Support onboarding of new employees and coordinate workspace setup
• Assist with internal process improvements and office policies
• Provide administrative support to leadership and teams as needed
• Responsible for maintaining companies' certification of insurance process
• Support customer billing and payment communications while assisting in validating expense and reimbursement transactions for compliance with company policies
• Provide administrative sales support by scheduling meetings with existing clients and coordinating pipeline preparation meetings
• Assist with execution of marketing initiatives, including event support, webinar coordination, content creation, and administrative processes
• Special projects for the people team, ie. Tax and state payroll compliance

Skills

• 1-3+ years of administrative, office management, or operations experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Ability to prioritize tasks and manage competing deadlines
• Proficiency in Microsoft Office and outlook, or similar tools
• Strong problem-solving skills and attention to detail
• Professional demeanor and strong interpersonal skills
• Experience with Ramp Travel & Expense Software
• Experience with SalesForce
• Experience with BambooHR, HRIS

Benefits

• Medical, dental, and vision coverage
• Life, Short- and long-term disability insurance
• Parental leave
• FSA and Health Savings Account options and dependent care
• 401(k) with a 3% non-elective company contribution (yes—we contribute even if you don’t!)
• Flexible paid time off so you can recharge when you need it

Company Overview

Company H1B Sponsorship