Director of Administration, Corporate HRMS and ...

Job ID: 172426

Director of Administration, Corporate HRMS and Payroll

Public Service Commission

Permanent Position

105 Rochford Street, Charlottetown, Prince Edward Island C1A 3T7

1 Position available

Published on: March 6, 2026

Expires on: March 23, 2026

JOB DESCRIPTION

The Public Service Commission is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

This senior-level position reports directly to the Chief Executive Officer of the Public Service Commission. It carries the overarching responsibility of leading the corporate team overseeing the Human Resource Management System and Corporate Payroll System, Enterprise Applicant Tracking System (ATS), Enterprise Learning Management System (LMS), HR Analytics, and other related systems.

The role entails leading all financial and administrative operations of the Public Service Commission (PSC). This includes the management of the PSC budget, forecasting, management plans, development of capital submissions, Treasury Board submissions, and representing the PSC budget in the legislature.

Additionally, this role carries responsibilities for the oversight of the PSC Business Continuity plan, acts as a government representative on the Public Service Pension Commission, PSC Contract Management and serves as the Senior Records Management Officer for the PSC.

Duties may include but are not limited to

• Collaborate as a key member of the senior management team in shaping the People Strategy, EDI Strategy, and other pertinent areas. Provide recommendations related to HR development, HR planning, budget, technology, and administration.
• Provide direct supervision to the management team supporting the PeopleSoft system, applicant tracking system, learning management system, HR Analytics tools, and administration.
• Strategically plan, organize, coordinate, and oversee the activities of the division to ensure efficient operations and equitable distribution of workloads.
• Lead HRMS and Payroll operations for approximately 15,000 plus employees, overseeing a biweekly payroll of $30 million.
• Develop long-term plans for the PeopleSoft HCM system, encompassing upgrades and new functionalities.
• Secure senior management support for system upgrades and initiatives.
• Oversee the operations of Applicant Tracking Systems (ATS) and Learning Management Systems (LMS) for Health PEI, School Boards (PSB and CSLF), and government departments.
• Formulate long-term plans for ATS and LMS systems, encompassing upgrades and the incorporation of new functionalities.
• Obtain senior management endorsement for system upgrades and initiatives.
• Manage the annual budget for the Public Service Commission. Identify necessary adjustments to the budget and collaborate with the CEO and Directors to implement these changes.
• Develop the annual Management Plan for submission to Fiscal Management.
• Create Capital Submissions to Fiscal Management to secure funding for any initiatives undertaken by the PSC.
• Provide oversight and leadership in the development, and maintenance of HR and Manager dashboards and reporting across all PSC systems, including PeopleSoft HRMS, ATS, and LMS.
• Ensure business partners, the CEO, and stakeholders have timely access to accurate HR data by maintaining systems, access controls, and analytics infrastructure that enable informed decision making.
• Collaborate with Organizational Development, Culture and HR Planning by supplying the data, metrics, and reporting they require to support HR leadership in areas such as staffing, recruitment, and workforce planning.
• Lead PSC's IM/IT Strategic negotiations with IT Shared Services.
• As one of the PSC Directors, responsible for negotiating the scope and level of service offered to HPEI by the PSC.
• Develop and upkeep the IT plan for the Public Service Commission, providing project guidance for a consistent approach to IT initiatives.
• Identify opportunities for Open Data reporting and update as necessary.
• Propose and develop IT initiatives aimed at enhancing and streamlining processes and service delivery.
• Responsible for leading PSC's business continuity plan.
• Advises Minister of Finance and Affordability on administrative pension issues and provides a forum for the purpose of reviewing issues which may arise in administering the Plan

Minimum Qualifications

• Must have a university degree in Business Administration or a related field, with coursework in financial and operational management, and leadership.
• Professional Accounting Designation will be considered an asset.
• Demonstrated equivalencies may be considered.
• Demonstrated experience as an innovative leader, results oriented and committed to employee engagement, while consistently living our values of respect, integrity, accountability and excellence.
• Significant senior level management experience encompassing strategic planning, policy development, program evaluation, contract management, human resources, and risk management within a complex, multi stakeholder environment.
• Proven financial experience with ability to develop and manage operational budgets, prepare and defend budget submissions, prepare management plans, prepare capital submissions and provide clear financial analyses and forecasts to senior leadership—ensuring alignment with organizational priorities and fiscal controls.
• Excellent leadership, written and verbal communication, interpersonal, facilitation, and conflict resolution skills; able to navigate challenging discussions and build consensus across executive and cross government stakeholders.
• Practical experience with Human Resource Management Systems, IT Systems and Financial Systems; demonstrated ability to translate data and analytics into actionable advice for decision makers.
• Strong analytical, decision making, and problem solving skills with high attention to detail and the ability to manage competing priorities under tight timelines.
• Demonstrated success working collaboratively with internal leadership teams and external partners (e.g., shared services, sector entities) to deliver outcomes and uphold service levels and agreements.

Other Qualifications / Assets)

• Extensive experience interpreting and applying Collective Agreements, with the ability to advise leadership on compliance, obligations, and operational impacts.
• Experience with Oracle financial systems, including reporting, analysis, and integration with budgeting and forecasting processes.
• Proficiency with PeopleSoft HRMS, Applicant Tracking Systems (ATS), Learning Management Systems (LMS), and HR analytics tools, with the ability to leverage system capabilities to support data driven decision making.
• Working knowledge of HR and payroll processes and CRA payroll legislation, ensuring accuracy, compliance, and alignment with federal requirements.
• Broad understanding of core Human Resources functions, including staffing, occupational health and safety, training and development, and workforce planning.
• Professional designations such as PMP, CPHR, PCP, or CPM are considered assets.

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.

Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to (902) 368-4383.

IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE.

Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at www.jobspei.ca. Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone (902) 368-4080.

Voted as one of Forbes’ top 45 Best Employers in Canada for 2026

The Public Service is inspired to make a positive impact and proud to shape the future of our Island Community.

BENEFITS

• 4 weeks paid vacation annually
• Employer-paid health and dental benefits
• Hybrid options within PEI
• Employee assistance program
• Pension Plan