[Remote] Associate Project Manager - Remote

Note: The job is a remote job and is open to candidates in USA. OneDigital is on a mission to help people do their best work and live their best lives. The Associate Project Manager assists in the management and execution of projects, contributing to project planning, scheduling, and resource allocation while monitoring project progress and facilitating communication among stakeholders.

Responsibilities

• Create project charters and plans that outline the project's scope, goals, milestones, timeline, resources, tasks, and expected deliverables
• Establish clear project deliverables and define measurable criteria for success
• Facilitate and organize project meetings and working sessions, including preparing agendas, taking notes, and assigning and monitoring action items
• Develop change management plans to ensure alignment and success among end-users
• Conduct stakeholder analysis and adapt the project management strategy based on insights obtained during project intake process
• Prepare RACI Matrix to clearly outline roles, responsibilities, and deadlines, ensuring accountability and collaboration within the team
• Serve as a primary point of contact for executive sponsors, ensuring they are informed and engaged throughout the project lifecycle
• Establish a regular feedback loop to engage stakeholders, gathering insights and concerns to guide project modifications
• Identify and mitigate potential risks, assumptions, issues, and dependencies that could affect project timelines, resources, or outcomes
• Manage vendor relations, including the submission of contracts for approval from executive sponsor, legal, and IT departments
• Facilitate efficient allocation of project resources, including personnel and equipment, to optimize performance
• Continuously assess identified risks and resource utilization throughout the project lifecycle to prevent constraints
• Promote effective communication among the executive sponsor, project team, and stakeholders to ensure clarity and foster collaboration
• Communicate project changes, decisions, and updates to all relevant parties
• Utilize project management software and tools to maintain and update project documentation
• Organize and archive project documentation to ensure it is easily accessible, well-structured, and current for team members and stakeholders
• Assess project progress and performance to identify deviations and implement necessary adjustments
• Prepare and present project updates to the Working Steering Committee and Executive Steering Committee
• Implement quality assurance practices to ensure project outputs meet established standards and adhere to organizational procedures
• Complete post-project retrospectives to evaluate successes and challenges, capturing lessons learned to enhance future project execution Skills
• Must be eligible to work in the United States without the need for work visa or residency sponsorship
• Experienced in utilizing project management systems (Smartsheet, Asana, Miro) and adept at understanding and applying Agile or Waterfall methodologies based on specific project needs
• Strong verbal and written communication skills, with the ability to work effectively with diverse teams, stakeholders, and leadership
• Proficiency in organizing tasks, managing deadlines, and maintaining project documentation to ensure smooth project execution and tracking
• Knowledgeable in change management principles, capable of leading teams through project changes and ensuring stakeholder buy-in
• Competency in analyzing data and project metrics to inform decision-making, identify trends, and propose improvements to project processes
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
• Taking initiative to anticipate project needs, identify potential challenges, and propose solutions before issues arise
• Being flexible and open to change, able to pivot quickly in response to shifting project scopes, priorities, or stakeholder requirements
• A meticulous approach to tasks and documentation, ensuring accuracy and thoroughness in project deliverables and reporting
• A constructive attitude toward challenges, focusing on finding solutions and overcoming obstacles rather than getting bogged down by issues
• Willingness to work closely with diverse teams and stakeholders, fostering a cooperative environment that encourages teamwork and shared success
• Bachelor's degree in Business Administration, Project Management, or a related field is preferred but not required
• Training in project management methodologies and practices
• 2-4 years of experience in project management or coordination roles
• Experience working on project teams, assisting with planning and execution of projects
• Certification such as CAPM (Certified Associate in Project Management) or similar is a plus Benefits
• Health, wellbeing, retirement, and other financial benefits
• Paid time off
• Overtime pay for non-exempt employees
• Robust learning and development programs
• Reimbursement of job-related expenses per the company policy
• Employee perks and discounts Company Overview
• OneDigital is focused exclusively on employee benefits. It was founded in 2000, and is headquartered in Atlanta, Georgia, USA, with a workforce of 1001-5000 employees. Its website is Apply tot his job

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