HR/Admin Specialist

The HR & Administrative Generalist will play a dual role in supporting the Human Resources function and the Executive Office. You will be instrumental in managing day-to-day HR operations—ranging from payroll and compliance to recruitment and onboarding—while also supporting our executive team with scheduling, correspondence, and internal coordination. This is a high-impact role requiring discretion, initiative, and the ability to prioritize in a fast-paced setting. About Zeeba Automotive Group Inc Zeeba is a leading fleet management company dedicated to providing our clients with the best solutions for their transportation needs. Our Services Include vehicle acquisition, maintenance and repair, fuel management, telematics, and compliance, all aimed to help fleet managers to optimize their fleet operations. Our mission is to help reduce the carbon footprint we all leave on this planet when we use inefficient modes of transportation. Why use multiple vehicles for the same journey when one vehicle can transport the same group of people to their destination. Our vehicles help keep the environment clean by reducing the number of vehicles on the road and our white-glove service along with our latest state of the art technology sets us apart from others. We want to create solutions where the customer wins, the community wins, and the company wins. Our Core Values: Integrity: Doing the right things is always the right thing to do. Accountability: Leadership starts from being on the ground floor and in the trenches. Respect: Empathy is at our core and identifying others needs is how we operate in servant leadership. Flexibility: We aren't stuck in our ways and we understand the changing of times. It's imperative that we adapt to meet the needs of our customers. Community: Community is when there is common-unity. We are here to connect others who want to connect with experiences. Description About Us: We are a fast-growing, people-first company dedicated to building a high-performance, mission-driven culture. Our team thrives on collaboration, agility, and delivering results. As we scale rapidly, we are looking for a versatile HR & Administrative Generalist who can support both HR operations and executive administration. If you are detail-oriented, tech-savvy, and excited by the opportunity to build structure in a startup environment, this is the role for you. Key Responsibilities: Human Resources Support (60%)

• Process weekly payroll accurately and on time using Gusto and Wise(for international contractors) .
• Assist with recruiting: post jobs, screen resumes, coordinate interviews, and maintain candidate records.
• Prepare and manage new hire documents and onboarding schedules.
• Support performance review cycles and maintain employee performance data.
• Handle benefit enrollments, changes, and employee inquiries.
• Ensure compliance with federal, state, and local labor laws.
• Maintain and update employee records, handbooks, and HRIS systems.
• Assist in developing and implementing HR policies and procedures.
• Respond to employee inquiries and support issue resolution in a professional, confidential manner.

Administrative & Executive Support (40%)

• Strategically manage CEO calendars, schedule meetings, and coordinate travel.
• Draft internal communications, emails, and executive reports as needed.
• Prepare meeting materials and track follow-ups on assigned projects.
• Support the planning and execution of team-building events, leadership offsites, and company celebrations.
• Provide administrative support on special projects, cross-functional initiatives, and confidential matters.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3+ years of HR experience in a generalist or administrative HR capacity.
• Proficiency in Gusto, Google Workspace, and office productivity tools.
• Understanding of HR laws, recruitment best practices, and benefits administration.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Exceptionally organized with strong time management and multitasking abilities.
• A polished, professional demeanor and a “no task too big or too small” mindset.
• Startup or high-growth company experience is a plus.

Why Join Us?

• Be a foundational team member building scalable HR and operational systems.
• Exposure to executive leadership and cross-functional decision-making.
• Room to grow into a full-time leadership role as the company scales.
• Collaborative, mission-aligned work environment with real impact.

Salary $70,000 - $85,000 per year Apply tot his job Apply To this Job