Shopify Ecommerce Project Manager (Operations) – Manage VA + Dev + Media Buyer (Permanent Role) - Contract to Hire

Our company is building a new Shopify ecommerce channel alongside our core store fixutres business. We already have two reliable local suppliers with stock ready to be dropshipped, with an initial catalog of ~1600 SKUs. Our goal is to launch fast with clean execution, then scale paid search. WHAT WE NEED We need an operator who can run the launch end-to-end and protect the founder’s time. This is a full-time role, but if you’re a strong candidate with part-time availability, apply anyway. This is a long-term position—we plan to grow the store to 10,000 SKUs over time. THIS ROLE IS NOT FOR

• A performance marketer / media buyer (you will coordinate a specialist)
• A developer (you will coordinate a developer and QA the output)
• A general VA who only follows instructions (this role owns outcomes and deliverables)
• Someone who needs daily hand-holding or can’t show proof of similar work (SOPs, dashboards, launch plans, completed projects)

PROJECT SCOPE (WHAT YOU WILL MANAGE)

• Build and launch a Shopify store for ~1600 SKUs
• Manage VA(s) to upload products and enforce a QA checklist
• Coordinate competitor pricing inputs and keep pricing organized (rules + review)
• Set up and integrate automatic shipping costs based on package sizes/weights and carrier/rate apps that return the best available shipping rates
• Coordinate Google Ads launch with a media buyer (Search/Shopping)
• Coordinate with a developer to build supplier integrations (API) for live stock and order routing, including clear acceptance criteria and testing
• Coordinate perfect tracking setup (GA4/GTM/Ads conversions) with the media buyer/developer and verify with evidence
• Ensure the finished output works (testing + evidence), not just “it should work”

MUST-HAVE CAPABILITIES

• Strong project management: timelines, owners, follow-ups, and deadlines
• Ecommerce operations literacy: products, variants, collections, feeds, shipping rules
• Comfortable handling a large catalog (we’re launching ~1600 SKUs)
• Able to write clear specs/tickets for a developer and validate outputs with a test plan
• Can coordinate supplier API work (requirements, edge cases, acceptance criteria, UAT)
• Can coordinate and verify tracking (GA4/GTM/Google Ads) using evidence (test order, debug tools, screenshots)
• Can set up and maintain shipping rate logic (package sizes/weights, shipping profiles, carrier/rate apps, spot-checks)
• Comfortable communicating with suppliers and pushing for what you need
• Strong documentation: SOPs, checklists, and simple dashboards
• Calm execution: you don’t create chaos, you reduce it

TOOLS (PREFERRED) Shopify, Google Sheets, Notion/ClickUp/Asana, Slack, Loom. Bonus if you’ve worked with Google Merchant Center and product feeds. TIME ZONE Must overlap at least 2 hours/day with 10 AM–5 PM Eastern Time (Toronto/New York). PAY Based on proof of ability. Include your expected hourly rate in your application. WHAT SUCCESS LOOKS LIKE

• We launch in 4–8 weeks once the website is live, with a clean catalog and stable operations
• Product uploads are consistent, accurate, and traceable (no guessing)
• Supplier inventory updates are reliable (stock accuracy + clear OOS behavior)
• Ads buyer gets what they need: clean feed, clean landing pages, clean tracking evidence
• Founder receives short weekly updates and only gets pulled in for key decisions

2-WEEK PAID TRIAL (HOW WE HIRE) We will start with a 2-week paid trial. If you perform, this becomes long-term. 1. Start your message with: ECOM OPS 2. Confirm in one line:

• Your hourly rate
• How many hours are you available weekly
• You can overlap 2 hours/day with Eastern Time

3. Submit links to the qualifying questions when applying:

• List the URL of the best ecommerce projects you supported, and describe your responsibilities in that project.
• Record a short video of yourself, decribing your experience and why you're the right person for this role.

Do not send follow-ups. If you’re a fit, we will reply. Apply tot his job Apply To this Job