Global Ministries Administrative Assistant

About the position The Global Ministries Administrative Assistant plays a vital role in the worldwide ministry of TEAM. This job requires cross-cultural understanding, sensitivity, compassion, and confidentiality, as well as a thorough understanding of the organization TEAM and the different functions of each office. In addition, the Global Ministries Administrative Assistant manages a variety of tasks such as communications, scheduling, and TEAM conference arrangements on behalf of the Senior Directors for Global Ministry. In this role, a ministry of investing and caring for our missionaries will develop.

Responsibilities

• Assist with directing general inquiries and communication to the appropriate individuals
• Coordinate communications with staff, TEAM leadership, and Ministry Area Leaders
• Respond to inquiries and write email/ letters on behalf of Global Ministries Leadership
• Assist with team communications within the Global Ministries Leadership
• Manage a large variety of e-mail and other communication on a daily basis
• Prepare documents and reports as requested by Global Ministries Leadership
• Schedule/screen appointments for Global Ministries Leadership
• Assist Global Ministries Leadership by scheduling and planning work to meet project deadlines and to be prepared for meetings
• Carry out special projects as assigned by Global Ministries Leadership including research, event management, and/or implementation of special projects
• Coordinate the logistical planning and organization of large group events as needed
• Manage specific tasks/projects as requested by Global Ministries Leadership such as mailings, surveys, scheduling, or basic research
• Handle special projects assigned by Global Ministries Leadership such as organizing conference calls, and administering regional conferences or leaders consultations
• Provide administrative and secretarial support to Global Ministries Leadership for reports, correspondence, articles, etc.
• Edit, format, and proof reports and correspondences
• Set up and maintain an efficient filing and retrieval system
• Record, edit, and distribute meeting notes
• Make travel arrangements (air/accommodation/ground transportation) for events
• Work independently and/or on a team in special events. For example, overseeing reservations, housing, and meals for periodic gatherings
• Participate in scheduled prayer times

Requirements

• Spiritually mature with a growing relationship with Jesus Christ and passion for reaching the world with the gospel
• Minimum of two years of prior administrative experience
• A self-starter who has a track record of successful planning, execution, and follow-through to accomplish agreed upon objectives
• Detail-oriented and accurate, yet outgoing, personable, and eager to serve others
• Demonstrate an attitude of love, compassion, and respect to the employees, missionaries, and partner organizations that we serve
• Excellent communication skills (both written and verbal); able to manage communication with teams spread across global time zones
• High level of office technology competence; quick to embrace technology; proficient in Google Suite, video conference set-up, various office software tools; experience with CRM database preferred
• Able to maintain confidentiality and be professional in communication
• Team oriented, teachable, highly organized
• Above-average typing, phone skills, and coordination of fast-paced communication while maintaining the accuracy of details

Nice-to-haves

• Bachelor's degree in a related field preferred
• Experience in global missionary service with TEAM or similar agency preferred
• Experience with CRM systems such as Salesforce preferred

Benefits

• Competitive salary
• Paid time off
• Training & development

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