Executive Administrative Assistant - Supply Chain - Seattle

We are looking for an experienced, tenacious, and proactive Executive Assistant 2 to support our EVP, Chief Supply Chain Officer. This position interacts with areas across Nordstrom and leadership within Operations to provide comprehensive administrative support. You will manage complex scheduling and travel, coordinate cross-functional team meetings, prepare presentations and documentation for team events, support in-office needs, track key initiatives, and ensure seamless execution of all other administrative needs in the Supply Chain Organization. The ideal Executive Assistant 2 is highly organized, proactive, motivated, results-oriented, and committed to delivering outstanding customer service every day. A day in the life…

• Responsible for supporting calendar management; proactively prioritize, prepare for, coordinate and communicate meetings and events.
• Take clear, concise notes in key meetings as needed and ensure timely documentation, distribution, and follow-up.
• Schedule and plan dynamic activities (meetings, presentations, events, etc.) across multiple teams using creative formats (including virtual events); coordinate with other Executive Assistants across Nordstrom and external vendors (e.g., catering/food services) as needed.
• Partner with Chief of Staff and to ensure consistency across decks, and executive communications
• Coordinate and schedule complex travel plans including itinerary creation and adjustments as needed.
• Assist in managing the Supply Chain budget, ensuring timely and accurate expense reconciliation and invoice processing.
• Set up and regularly review operating practices and procedures; determine whether improvements can be made and work with management to implement changes as appropriate.
• Partner with Facilities and other teams to support office needs and maintain an efficient, well-functioning work environment.
• Actively lead and support special projects that are assigned.
• Interact effectively with a diverse set of leaders and teams in a fast-paced environment sometimes under pressure, remaining flexible, proactive, resourceful, and efficient with a high level of professionalism.

You own this if you have…

• 5+ years of administrative experience supporting senior level executives.
• Proven ability to anticipate and proactively address the needs of executive leaders.
• Ability to effectively build relationships with partners, peers and leaders and easily work across a wide variety of work styles.
• Strong organizational skills, follow-through, and problem-solving abilities.
• Exceptional attention to detail and commitment to high-quality execution.
• Demonstrated flexibility, ability to multi-task, delegate, and manage shifting priorities.
• Intermediate to advanced proficiency in the Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams, Word).
• Clear and effective written and verbal communication skills paired with strong interpersonal skills.
• Ability to operate with discretion, confidentiality, and professionalism at all times.
• Experience in retail, supply chain, or operations environments is a plus.

We’ve got you covered… Our employees are our most important asset and that’s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:

• Medical/Vision, Dental, Retirement and Paid Time Away
• Life Insurance and Disability
• Merchandise Discount and EAP Resources

A few more important points... The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job. For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site. Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com. Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ’s for relevant information and guidelines. © 2022 Nordstrom, Inc Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs. Nordstrom keeps job postings open for at least one day after the posting date. Pay Range Details The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations. Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience. $31.75 - $50.50 Hourly This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf Youtube Link: https://www.youtube.com/embed/Ik2td-Ucc5k?si=f7t2QCRBpqPRsr7g Apply tot his job Apply To this Job