HR Data & Compliance Specialist

HR Data & Compliance Specialist Location: Remote Compensation: $75,000– $85,000 annually plus annual bonus

About the Role

The HR Data & Compliance Specialist owns the day-to-day execution of employment, benefits, and data compliance activities. This role is highly detail-oriented and operational, focused on maintaining accurate employee data, supporting audits and filings, administering benefits and leave processes, and ensuring HR systems (primarily ADP) are complete, accurate, and audit-ready. This position is ideal for someone who enjoys working with data, spreadsheets, systems, and processes, and who prefers structured, behind-the-scenes work over traditional employee-facing HR responsibilities. This is a remote, individual contributor role that partners closely with HR leadership, payroll, benefits vendors, and external partners.

Key Responsibilities

HR Systems & Data Management (ADP-Focused)

• Own accuracy and maintenance of employee data in ADP, including:
• New hires, terminations, job changes, compensation updates
• Leave status changes and benefits eligibility tracking
• Partner with Payroll to ensure employee data aligns with payroll processing and reporting
• Perform regular data audits and reconciliations to ensure system accuracy
• Build, maintain, and analyze spreadsheets and reports related to headcount, benefits, compliance, and audits
• Serve as a power user for ADP, troubleshooting data issues and coordinating with ADP support as needed

Benefits & Retirement Plan Administration

• Administer day-to-day benefits operations, including:
• Eligibility tracking
• Open enrollment support
• Life event processing
• Data feeds and reconciliations with benefits providers
• Coordinate with benefits brokers and retirement plan administrators
• Support 401(k) and benefits audits by preparing, reviewing, and validating required data
• Ensure benefits documentation and records are complete, accurate, and audit-ready

Compliance, Audits & Reporting

• Manage execution of required compliance activities and filings, including:
• 401(k) audits and annual reporting
• Benefits and employment compliance reporting
• Data requests related to ACA, ERISA, COBRA, and similar requirements (as applicable)
• Maintain compliance calendars and track deadlines
• Prepare documentation, respond to auditor requests, and follow up on open items
• Double-check information for accuracy prior to submission and flag discrepancies

Leave & FMLA Administration (Backup Support)

• Serve as backup support for leave administration, including:
• FMLA, CFRA, and applicable state leave programs
• Tracking leave usage and eligibility
• Coordinating documentation and system updates
• Ensure leave data is accurately reflected in ADP and benefits systems
• Maintain leave records and documentation in compliance with retention requirements

Policy Administration & Documentation

• Maintain and update HR and compliance policies based on:
• Regulatory changes
• Approved company updates
• Formatting, clarity, and consistency improvements
• Coordinate policy updates with HR leadership for review and approval
• Track acknowledgments and maintain policy version control
• Support compliance training tracking and documentation (e.g., required acknowledgments)

Process Improvement & Operational Support

• Identify opportunities to improve data accuracy, reporting efficiency, and compliance processes
• Create and maintain documentation for HR operational processes
• Support ad hoc compliance and data requests from HR leadership
• Ensure HR records and documentation are consistently audit-ready

Qualifications

Required

• 3–6 years of experience in HR operations, compliance, or HR systems administration
• Strong experience working in ADP (Workforce Now or similar)
• Experience administering benefits and working with payroll and external vendors
• High level of comfort working with spreadsheets, data reconciliation, and reporting
• Exceptional attention to detail and follow-through
• Ability to manage deadlines and handle confidential information appropriately
• Comfortable working independently in a remote environment

Preferred Qualifications

• Experience supporting audits (401k, benefits, or employment compliance)
• Familiarity with leave administration (FMLA, CFRA, state programs)
• Experience in a multi-state or growing organization
• Background in analytics, operations, or a data-driven discipline (e.g., business, psychology, economics, systems, or similar)

Note: A traditional HR background or “people-facing” experience is not required for this role. About SprintRay SprintRay is rewriting the rules of dentistry with technology that’s smart, fast, and designed to make life easier for dental professionals. Since 2014, we’ve been on a mission to deliver the most advanced 3D printing solutions in the industry—combining hardware, software, and materials into one seamless ecosystem. But what really makes SprintRay different is our people. We’re a bold, global team of innovators, problem-solvers, and doers who thrive on pushing boundaries and challenging the status quo. Every product we create is driven by a simple goal: help dentists spend less time on repetitive tasks and more time changing patients’ lives. Our culture is entrepreneurial, collaborative, and fueled by curiosity. We celebrate diverse perspectives and believe the best ideas can come from anywhere. Whether we’re building next-generation AI tools, designing new materials, or supporting our customers on the front lines, we’re united by the same passion—transforming digital dentistry and having fun while we do it. At SprintRay, the future of dentistry is being printed today. Want to be part of it? Equal Opportunity Employer SprintRay is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. To All Recruitment Agencies: Without a written agreement signed by an officer of SprintRay: a) SprintRay does not accept resumes from recruiting agencies, headhunters, or any other party expecting payment in the event SprintRay speaks with or hires a candidate from such submitted resume; b) SprintRay is not responsible for any fees related to unsolicited resumes or related Terms of Service, and c) Unsolicited resumes received will be considered the property of SprintRay and will be processed accordingly. Accessibility If you need a reasonable accommodation during the application or interview process, please contact us at [email protected]. Apply tot his job Apply To this Job