Purchasing Operations Specialist, NA

About the position Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Accounting Operations Department The Accounting Operations team is responsible for accurately, timely and efficiently executing and recording the organization’s financial transactions with third parties. It is highly engaged in building and maintaining fruitful financial relationships with customers and suppliers across North America through its 3 core groups: accounts payable, billing and accounts receivable and purchasing operations. The team coordinates the entry, review, and approval of day-to-day transaction processing in accordance with financial policies and the department’s SLAs. Team members proactively engage in solving problems through close collaboration with internal and external stakeholders. They engage in the development and implementation of continuous process improvements, maximizing the use of our technology resources to improve accounting operational efficiency. The team is service-oriented and behaves with integrity, agility, respect, and initiative. Position Overview This role will be based in: Denver, CO and is in alignment with our flexible work policy. (3 days on site required, 2 days flexible). Vantage is seeking a detail-oriented and proactive Purchasing Operations Specialist to support purchasing workflows and processes within the Accounting organization. This role will contribute to the team’s mission of optimizing and managing vendor management and purchase order lifecycle activities. This role will assist with day-to-day procure-to-pay operations and help maintain compliance with established purchasing policies. Acting as a key support resource, this position will collaborate with internal teams and external vendors to resolve issues, improve processes, and ensure timely execution of purchasing activities. The ideal candidate is organized, eager to learn, and committed to delivering high-quality service in a fast-paced environment.

Responsibilities

• Support the Purchase Order (PO) lifecycle — assist with initiation, tracking, and compliance to ensure accuracy and timely processing.
• Collaborate with internal teams and external vendors to facilitate smooth purchasing workflows.
• Ensure compliance with purchasing policies and internal controls, escalating issues when necessary.
• Generate and maintain reports on purchasing activities, vendor performance, and PO status for management review.
• Assist in process improvement initiatives by identifying inefficiencies and recommending enhancements.
• Act as a point of contact for routine vendor and purchase order inquiries, ensuring timely and accurate responses.
• Track and follow up on pending purchase orders to ensure approvals are completed within established timelines.
• Communicate with internal teams to clarify purchasing requirements and resolve minor discrepancies.
• Prepare and distribute regular status reports on open POs to Manager, Purchasing Operations.
• Support compliance efforts by reviewing requests for adherence to company policies and escalating issues as needed.
• Assist in identifying recurring issues in PO processes and provide feedback for improvement.

Requirements

• Bachelor’s degree in Accounting, Finance, Supply Chain or equivalent field. Equivalent work experience in lieu of a degree is also acceptable.
• 2 – 5 years of experience in procurement, purchasing operations, or accounting support.
• Familiarity with procure-to-pay processes and basic purchasing workflows.
• Strong ability to manage multiple priorities and communicate effectively with internal teams and external vendors.
• Excellent organizational skills and attention to detail, with a commitment to data accuracy.
• Proficiency in Microsoft Office 365 tools (Excel, Outlook, Teams) and ability to learn new systems quickly.
• Strong problem-solving skills and ability to identify and escalate issues appropriately.
• Ability to work collaboratively in a fast-paced, service-oriented environment.

Nice-to-haves

• Experience working with ERP or procurement systems (Yardi preferred but not required).

Benefits

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.

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