Talent & People Operations VA (Part-Time)
About Us: Toniiq is a fast-moving, entrepreneurial supplement brand with a fully remote team across multiple time zones. We pride ourselves on lean operations, international collaboration, and high-performance culture without unnecessary bureaucracy. We’re looking for an experienced, proactive HR Manager to take full ownership of HR operations while keeping things efficient, compliant, and hands-off for our leadership team. If you thrive in a fast-paced, results-driven environment and enjoy building HR systems that make hiring, compliance, and terminations seamless, this role is for you. This is not a generic admin or VA role. We’re looking for someone with real recruiting and people operations experience for remote teams who wants to own hiring and lightweight people ops end-to-end for a fast-moving Amazon-first business. You’ll partner closely with leadership to run structured, efficient hiring pipelines, maintain clarity around roles and team structure, and support role changes or exits in a professional, human way. What You’ll Own Hiring & Talent Acquisition
- Run hiring pipelines for Amazon-facing operational roles (analytics, reporting, listing/ops support) and selected marketing roles
- Turn rough role descriptions from leadership into clear job posts and scorecards (using AI where helpful)
- Post roles on agreed platforms and manage all inbound applicants
- Own the full hiring pipeline:
- Initial CV/profile screening
- Written screening questions + Loom/video prompts
- Role-specific test tasks and output collection
- Interview and paid trial coordination
- Maintain a live hiring tracker (Notion, ClickUp, or Google Sheets) showing each candidate’s stage
- Present 2–3 strong finalists per role, including a short written summary and recommendation
- Ensure a fast, structured process that minimizes leadership time while maintaining quality
Performance & Role Structure
- Create or update role scorecards and 30/60/90 plans using templates
- Help set up simple performance review rhythms and tracking
- Support leadership in keeping performance management lean, clear, and non-bureaucratic
Offboarding & Role Changes
- Support role changes, contract endings, and terminations in a structured, respectful way
- Prepare talk tracks and follow-up documentation
- Coordinate timing, calls, and access/logistics
- Ensure consistency, professionalism, and clarity throughout the process
Systems & AI Enablement
- Use AI tools (e.g. ChatGPT) daily to draft and refine:
- Job posts
- Screening questions
- Test tasks
- Scripts and internal documentation
- Continuously improve hiring and people workflows so nothing falls through the cracks
Requirements
- 3+ years experience in recruiting, HR, or talent coordination for remote teams
- Background examples: recruiter, HR/talent coordinator, VA agency recruiter, people ops VA, etc.
- You’ve personally managed hiring end-to-end (posting screening tests interviews offers)
- Excellent written English — clear, concise, professional communication
- Comfortable on video (Looms, Zoom interviews, and occasional sensitive conversations)
- Highly organized — you naturally build trackers, lists, and processes
- Process- and systems-minded — you enjoy turning messy workflows into repeatable systems
- Emotionally steady — calm, respectful, and professional in difficult situations
- AI-native — you already use tools like ChatGPT to move faster and produce better work
Role Details
- Type: Part-time VA, ~20–25 hours per week
- Location: Remote, with at least 4 hours overlap with US Eastern time most days
- Region preference: Philippines, Latin America, Eastern Europe (or similar overlapping time zones)
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