Remote Paralegal Jobs in Galesburg, Illinois

• *Job Title:** Remote Paralegal

• *Location:Remote — based in Galesburg, Illinois --- About the Role We are seeking a proactive, detail‑oriented Remote Paralegal to join our fast‑growing legal support team. In this role, you will be the backbone of our litigation and corporate practice groups, ensuring that case files, contracts, and discovery materials are organized, compliant, and delivered on time. Reporting directly to the Senior Litigation Manager, you will partner with attorneys, law clerks, and external counsel across three time zones, helping to translate complex legal requirements into clear, actionable deliverables. Our mission is to provide world‑class legal services to our clients while fostering a collaborative, remote‑first culture that values autonomy, continuous learning, and work‑life harmony for professionals living in Galesburg, Illinois. --- Key Responsibilities -Case Management & Calendaring:

Maintain and update case calendars in

Clio

and

MyCase

, tracking deadlines, court dates, and filing requirements with 99% accuracy. -

Document Production:

Draft, proofread, and file pleadings, motions, and discovery requests using

Microsoft Office 365

and

Adobe Acrobat Pro

, ensuring compliance with local and federal rules. -

Legal Research:

Conduct statutory, case law, and procedural research via

Westlaw

and

LexisNexis

, delivering concise memoranda to attorneys within 48 hours of request. -

E‑Discovery Coordination:

Upload, tag, and index electronic evidence in

Relativity

(or similar platforms) and manage secure file transfers through

Dropbox Business

. -

Client Communication:Serve as the primary point of contact for client inquiries, summarizing case status and next steps in clear, professional language. -Billing & Timekeeping:

Accurately record billable hours and expense entries in

QuickBooks Online

, supporting a 95% on‑time invoicing rate. -

Compliance & Records Retention:Monitor and enforce document retention policies, performing quarterly audits to guarantee 100% compliance with ethics rules and data‑privacy regulations. -Team Collaboration:

Participate in cross‑functional stand‑ups and case‑specific strategy sessions on

Slack

and

Zoom

, contributing insights that improve workflow efficiency. -

Process Improvement:

Identify bottlene‑points in existing procedures and propose automation solutions using

Asana

or

Jira

, aiming for a minimum 15% reduction in turnaround time per deliverable. -

Mentorship & Training:Onboard new legal assistants and law clerks, sharing best practices for docket management, document assembly, and virtual collaboration. --- Required Qualifications - Associate’s degree in Paralegal Studies or a Bachelor’s degree with a paralegal certificate; JD‑paralegal hybrid is a plus. -3–5 yearsof experience as a paralegal, legal assistant, litigation paralegal, or corporate paralegal supporting attorneys in a law firm or in‑house legal department. - Proven proficiency withClio

,

MyCase

,

Westlaw

,

LexisNexis

,

Microsoft Office 365

,

Adobe Acrobat Pro

,

Slack

, and

Zoom(minimum 2 of these tools must be used daily). - Strong organizational skills with a track record of managing at least15 concurrent matterswhile meeting strict deadlines. - Exceptional written and verbal communication abilities; must be able to translate complex legal concepts for clients and internal stakeholders. - High‑speed broadband (minimum 100 Mbps download) and a dedicated, private workspace that meets confidentiality standards. --- Preferred Qualifications - Certified Paralegal (CP) or Advanced Certified Paralegal (ACP) designation. - Experience withRelativity

,

eDiscovery Insight, or similar e‑discovery platforms. - Background in corporate governance, M&A transactions, or intellectual‑property litigation. - Demonstrated leadership experience, such as supervising a junior legal support staff or leading a remote project team. - Familiarity withJira

or

Asanafor workflow automation and task tracking. - Prior work in a fully remote or hybrid law firm environment, especially serving clients nationwide. --- Compensation & Benefits -Salary:

$62,000 – $78,000 annually, commensurate with experience and certifications. -

Health & Welfare:Medical, dental, and vision coverage with employee‑pay‑only premiums for the first dependent. -Retirement:

401(k) plan with a 4% company match. -

Paid Time Off:20 vacation days + 10 paid holidays; flexible floating holidays for local observances in Illinois. -Remote Stipends:$150 / month for coworking space or home‑office upgrades in Galesburg, plus an annual $1,200 technology allowance (covers monitors, headsets, or ergonomic furniture). -Professional Development:$2,500 yearly education budget for certifications, conferences (including the ABA annual meeting), or legal research subscriptions. -Wellness & Perks:Virtual gym memberships, mental‑health counseling sessions, and quarterly team‑building retreats (travel reimbursed for employees residing in Galesburg, Illinois). --- Work Setup -Time Zones:Primarily Eastern Time (ET) with core hours of 10 am – 4 pm ET; flexible outside of core hours for collaboration with West Coast attorneys. -Meeting Cadence:

Daily 15‑minute stand‑up on

Zoom

, bi‑weekly case reviews (45 minutes), and monthly all‑hands (1 hour). Approximately

85%

of meetings are asynchronous, with recordings posted to

Slack

for later viewing. -

Technology Requirements:Dedicated laptop/desktop with dual monitors, secured VPN access, and a headset with noise‑cancellation. Must be able to runClio

,

MyCase

, and

Adobe Acrobat Pro

simultaneously without performance degradation. -

Collaboration Platforms:

Primary communication via

Slack

(channels organized by practice area), document sharing through

Dropbox Business

, task tracking in

Asana

, and issue‑tracking in

Jira

for workflow automation. --- Growth -

Career Path:Move from Remote Paralegal → Senior Paralegal → Paralegal Team Lead → Associate Counsel (with additional JD). -Learning Budget:Up to $2,500 per year for certifications such as CP, ACP, or specialized courses in e‑discovery, contract law, or project management. -Mentoring Program:Pairing with a senior attorney for monthly career‑development conversations and quarterly skill‑assessment reviews. -Performance Cycles:Structured bi‑annual performance reviews with clear KPIs (e.g., on‑time filing rate, client satisfaction score ≥ 4.5/5). High performers are eligible for fast‑track promotions and discretionary bonuses. --- How to Apply 1.Submita tailored resume and a cover letter outlining your experience with the tools listed above (Clio, MyCase, Westlaw, LexisNexis, Adobe Acrobat Pro, Slack, Zoom) to[email protected]

. Include “Remote Paralegal – Galesburg, Illinois” in the subject line. 2.

Portfolio (optional):Attach 2–3 examples of pleadings, discovery plans, or research memos (redacted for confidentiality). 3.Timeline:Applications are reviewed on a rolling basis. Qualified candidates will be contacted within 7–10 business days for a 30‑minute screening interview. 4.Interview Stages:- Initial HR screen (15 minutes) – cultural fit & logistics. - Technical interview with Senior Litigation Manager (45 minutes) – case‑management scenario. - Panel interview with attorneys and a senior paralegal (60 minutes) – situational judgment & collaboration style. - Final interview: a short (30‑minute) meeting with the Managing Partner to discuss long‑term goals. We are anEqual Opportunity Employer**. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. --- We look forward to welcoming a dedicated Remote Paralegal who lives in Galesburg, Illinois and is eager to drive excellence in legal support while thriving in a fully remote, collaborative ecosystem. Apply today and help us shape the future of legal services—one meticulous case file at a time. Apply tot his job Apply tot his job Apply To this Job