Marketing Assistant

Kelly is a staffing company dedicated to connecting individuals with job opportunities. They are seeking a Marketing Assistant to support marketing initiatives for a pharmaceutical client, managing contracts, coordinating marketing activities, and utilizing AI tools to enhance productivity.

Responsibilities

• Coordinate and manage marketing-related contracts, including vendor agreements, agency statements of work, consulting agreements, and speaker or KOL-related documentation, in alignment with legal, compliance, and procurement requirements
• Track contract status, approvals, renewals, and budgets, ensuring timely execution and documentation
• Serve as a key liaison between marketing, legal, compliance, procurement, finance, and external vendors
• Maintain organized records for marketing activities, approvals, and documentation in accordance with pharmaceutical regulatory standards
• Provide administrative support to marketing and sales leaders, including expense, travel, and meeting coordination
• Assist with development and review of marketing materials, including promotional assets, sales tools, and digital content, following internal review and approval processes (e.g., MLR)
• Support meeting planning, training initiatives, advisory boards, and congress logistics
• Track key deliverables, milestones, and post-project documentation
• Utilize AI-powered tools (e.g., generative AI, workflow automation, project management software, content assistance tools) to improve productivity, reporting, documentation, and project coordination
• Identify opportunities to optimize marketing workflows using AI and automation while maintaining compliance
• Partner with marketing leadership to pilot new tools or processes that improve efficiency and scalability

Skills

• Bachelor's degree in Marketing, Business, Life Sciences, Communications, or a related field
• 1–3 years of experience in marketing coordination, project management, marketing operations, or administrative roles—preferably within pharmaceuticals, healthcare, or a regulated industry
• Experience managing contracts, documentation, or administrative workflows
• Demonstrated ability to manage multiple projects simultaneously with strong attention to detail
• Hands-on experience using AI tools to improve efficiency, organization, or content development

Benefits

• Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability
• Access to a retirement savings plan
• Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
• Transit spending account
• Paid sick leave under the applicable state or local plan

Company Overview